Role & Responsibilities – key outputs

HR Administration

• Provide comprehensive administrative support to the Human Resources Manager and wider business.
• Maintain and update employee records, ensuring all information is accurate, up to date and compliant with GDPR.
• Prepare employment contracts, offer letters, amendment letters and other employment documentation.
• Manage HR system records, including new starters, leavers, contractual changes and employee data updates.
• Monitor and maintain absence, holiday and attendance records.
• Respond to employee queries in a professional and timely manner.
• Support HR projects and initiatives as required.

Payroll Administration

• Prepare and process monthly payroll information for submission to the payroll provider.
• Ensure payroll changes, including new starters, leavers, salary amendments, benefits and deductions, are processed accurately and within deadlines.
• Reconcile payroll reports and assist with payroll audits and reporting.
• Support the administration of employee benefits, pension schemes and salary sacrifice arrangements.
• Act as the first point of contact for payroll-related queries from employees.

Recruitment and Onboarding

• Coordinate recruitment activities, including advertising vacancies, screening applications, arranging interviews and liaising with candidates.
• Support hiring managers throughout the recruitment process.
• Prepare offer documentation and ensure all pre-employment checks are completed.
• Coordinate induction programmes and onboarding activities for new employees.
• Assist with the administration of probationary review processes.

Learning and Development

• Coordinate training activities and maintain training records.
• Assist in the creation and administration of training materials and e-learning modules.
• Monitor mandatory training completion and produce management reports.
• Support the delivery of employee development initiatives.

Employee Relations and Compliance

• Assist with disciplinary, grievance, absence management and performance management administration.
• Ensure HR policies and procedures are communicated and applied consistently.
• Produce HR reports and management information as required.
• Support compliance with employment legislation and company policies.
• Maintain confidentiality and professionalism when dealing with sensitive employee information.

Knowledge and Skills

Essential Experience

• Minimum of 3 years’ experience within a Human Resources or Payroll Administration role.
• Experience of maintaining HR and payroll systems.
• Experience supporting recruitment, onboarding and employee lifecycle administration.
• Experience handling confidential employee information.

Essential Knowledge and Skills

• Good understanding of UK employment legislation and HR best practice.
• Strong payroll administration knowledge and attention to detail.
• Excellent organisational and time-management skills with the ability to manage multiple priorities.
• Strong interpersonal and communication skills.
• High level of accuracy and attention to detail.
• Excellent problem-solving and analytical skills.
• Ability to work independently and as part of a team.
• Professional and discreet approach to handling confidential information.

IT Skills

• Proficient in Microsoft Office applications, particularly Word, Excel and Outlook.
• Experience working with HR and Payroll systems.
• Experience producing reports and analysing HR data.

Personal Attributes

• Professional, approachable and trustworthy.
• Self-motivated with a positive and proactive attitude.
• Strong customer service focus.
• Flexible and adaptable in a fast-paced environment.

Working arrangement

• Hours: 40 per week
• Location: Glasgow

To apply:

Email your CV to careers@cefetra.co.uk