The Professional Fundraiser
Human Resources Assistant
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Join The Professional Fundraiser as our People & Culture Coordinator
Our team of fundraisers shape how supporters experience and understand charitable missions, creating meaningful connections and inspiring people to become long-term supporters.
Help us find great people, welcome them with a warm experience, and make sure they feel supported throughout their journey with us. You'll be joining a team dedicated to its people, making every effort to ensure that each member of The Professional Fundraiser feels valued, heard and celebrated.
The Role
Recruitment & Candidate Experience
- Sourcing & Advertising: Review, and post engaging job descriptions and advertisements across appropriate channels, researching new recruitment resources.
- Screening & Shortlisting: Review incoming CVs, apply redaction where required, and share candidates with hiring managers.
- Interviews: Conduct initial screening calls, schedule first-stage interviews, prepare interview rooms, send candidate instructions, and participate in interview panels as needed.
- Reporting: Track recruitment activity, and showcase the successes and areas for improvement and redirection.
Onboarding
- Compliance Checks: right-to-work documentation, DBS checks, and reference requests for all successful candidates.
- Offer & Setup: Issue offer letters and new starter paperwork, set up profiles in Sage HR, notify IT and prepare induction packs.
- Orientation Support: Organise induction schedules, coordinate accommodation, catering, and room setups, and serve as a supportive point of contact from offer stage through tenure.
Employee Lifecycle & HR Administration
- Probation & Appraisals: Track and schedule probation reviews, book meetings, record notes, and assist hub managers with performance tracking and appraisal processes.
- Absence & Leave: Track annual leave and absence records, collate return-to-work documentation, and ensure tracking is consistently updated.
- Leaver Processing: Handle exit administration, process leavers, and conduct exit interviews.
- Payroll & Compliance Support: Work closely with Payroll and Finance to submit accurate pay data (starters, leavers, absences).
- Maintain GDPR-compliant employee files and assist with ISO requirements, data cleansing, and HR audits.
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Culture & Engagement
- Culture Initiatives: Organise celebrations for birthdays, long service milestones, and company achievements (e.g., sending cards, flowers, gift cards).
- Events & Comms: Support the planning and execution of staff celebration events and co-own key team communications such as "Friday High Fives".
- Ad-Hoc Support: Provide hands-on assistance to the People Manager and jump in on wider business needs outside the standard remit when required.
Who you are
Experience & Qualifications
- Proven experience in a fast-paced HR and/or recruitment administration role.
- Hands-on experience with HR software systems (Sage HR experience or similar HRIS).
- Proficient with workplace technology and productivity suites, with experience in Google Workspace (Docs, Sheets, Slides) being an advantage.
Key Skills & Competencies
- Communication & Interpersonal Skills: Friendly, personable, and articulate with an engaging style and strong customer-service approach.
- Organisation & Detail: Proactive, highly organised, and detail-oriented with dedicated accuracy.
- Discretion & Integrity: High level of confidentiality and discretion when handling sensitive personal and HR data.
- Inclusion & Diversity: Strong personal commitment towards fostering an inclusive and diverse workplace culture.
- Adaptability & Resilience: Comfortable managing shifting priorities in a changing, dynamic environment with a positive, solution-focused attitude.
- Culture enhancer: Possesses a genuine passion for HR/recruitment, a sense of humor, and a drive to build a supportive and collaborative work space.
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What we offer
We believe high standards require proper support, and that people do their best work when they feel valued, recognised and supported.
That’s why we offer a tailored benefits package designed to support your wellbeing, financial security and growth, alongside a culture where appreciation and recognition matter. We value our work-life balance, and offer flexible, hybrid working that works for your schedule.
From competitive salaries, generous holiday allowances, enhanced pension contributions and sickness allowance, to enhanced maternity and paternity provision, an Employee Assistance Programme, paid birthday leave and Christmas downtime, we want you to have the support you need both in and outside of work.
We also believe in celebrating the people who make our organisation what it is, with seasonal rewards, milestone gifts, structured progression conversations, wellbeing activities, social events and a culture built around appreciation and visibility. Ultimately, we want to create an environment where people feel supported, recognised and genuinely want to stay and grow.
Learn more about us at www.theprofessionalfundraiser.org
We'd love to have a conversation, if you're interested in this role and sending in a CV and cover letter doesn't quite cut it, email us directly to tell us more about yourself and we will be in touch.
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