Aum Care Group UK Ltd
Human Resources Executive
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Overview
We are seeking a dynamic and proactive Human Resource Executive to join our team and drive our HR initiatives forward. In this pivotal role, you will be responsible for managing a wide range of human resources functions, ensuring smooth HR operations, and fostering a positive workplace culture. Your expertise will help attract, develop, and retain top talent while maintaining compliance with employment laws and company policies. This is an exciting opportunity for a motivated professional passionate about shaping organizational success through strategic HR management.
Main Tasks of Job
- Manage end-to-end recruitment, including job adverts, interviews, offer letters, and onboarding.
- Ensure staff files are fully compliant with CQC requirements, including DBS, Right to Work, references, and training.
- Maintain accurate HR records and update employee files digitally and physically.
- Monitor and coordinate mandatory training, keeping the training matrix up to date.
- Track and manage DBS expiry dates and support renewal processes.
- Assist managers with employee relations issues such as absences, grievances, and disciplinary matters.
- Conduct regular internal audits of HR documentation to ensure compliance and readiness for inspections.
- Support employee engagement initiatives to promote a positive workplace culture and enhance staff motivation and retention.
- Ensure all HR and compliance records adhere to GDPR and confidentiality requirements.
- Support the induction process for new staff, ensuring all checks and training are completed before start dates.
- Prepare reports for management on HR metrics such as compliance, spot check, supervision and training matrix.
- Keep HR and compliance policies updated in line with changes to employment law and care regulations.
- Liaise with external agencies and training providers where necessary to support HR and compliance needs.
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Experience
- Experienced in managing employee onboarding and offboarding processes, including creating and maintaining user accounts for the Care SOK Training Portal, ensuring timely access for new employees and monitoring training compliance.
- Skilled in coordinating care planning administration by maintaining accurate employee records, supporting documentation, and ensuring compliance with organizational policies and regulatory requirements.
- Proficient in HR administration, including employee lifecycle management, recruitment support, onboarding, HR documentation, and maintaining confidential personnel records.
- Experienced in granting, updating, and revoking system access for employees across HR and training platforms while ensuring data accuracy and security.
- Strong understanding of HR processes, including recruitment, induction, employee engagement, performance tracking, and compliance with company policies.
- Demonstrated ability to maintain accurate HR data, generate reports, and update employee information using HR systems and Microsoft Office applications.
- Excellent communication and interpersonal skills, with experience liaising effectively with employees, managers, and external stakeholders to resolve HR and system access queries.
- Highly organized with the ability to manage multiple priorities, maintain attention to detail, and meet deadlines in a fast-paced environment.
- Committed to delivering a positive employee experience by providing timely HR support, facilitating mandatory training completion, and ensuring smooth administrative processes.
- Adept at maintaining confidentiality, handling sensitive employee information, and supporting continuous improvement in HR operations.
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The above is not an exhaustive list of duties and you will be expected to perform different tasks as necessitated by your changing role within the organization and the overall business objectives of the organization.
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