Ruby Magpie
Human Resources Operations Specialist
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We're looking for an HR Operations Specialist to join a well-established global organisation on an initial 6-month contract, with potential to continue if all goes well.
This is a core role within the HR Operations team, responsible for delivering accurate, timely and compliant HR administration across the full employee lifecycle, while ensuring data integrity within HR Oracle and other HR systems.
You'll also provide essential administrative support, preparing employee documentation and acting as a first point of contact for HR-related queries. Alongside this, you'll have the opportunity to get involved in HR projects covering people management, administration and HR systems, making this a great role for someone looking to build their career in HR.
This is an immediate start, with interviews taking place this Friday, 14th August.
Responsibilities
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- Process all required information and documentation for starters, internal moves and leavers, ensuring accuracy and timely completion
- Maintain and manage accurate employee files, including scanning and uploading documents into electronic records
- Prepare and validate information for payroll ahead of agreed cut-off dates, ensuring accuracy
- Upload and maintain accurate HR data in HR Oracle and other HR systems, ensuring timely updates and data integrity
- Track and manage employee documentation such as sickness notes, maternity/paternity records and other statutory information
- Produce HR reports (e.g., headcount, absence, performance) to support HRBPs and ensure compliance with SOX and audit requirements
- Provide administrative support, including preparing employee letters and documentation
- Act as a point of contact for employee queries relating to contracts, absence, payroll and HR policies, escalating to HRBPs where required
- Support HRBPs with induction activities for new employees
- Contribute to HR projects, including systems improvements and process enhancements
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Qualifications & Experience
- Strong organisational skills with high attention to detail
- Comfortable managing high-volume, sensitive and confidential data
- Experience in HR administration and HR systems (HR Oracle experience desirable)
- Strong analytical skills and intermediate Excel capability
- Customer-focused mindset with a commitment to high-quality service delivery
- Ability to work collaboratively as part of a team and contribute to continuous improvement
- Ability to work under pressure and manage competing priorities, particularly during peak periods or project activity
Salary: up to 58k pro rata
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