Betsi Cadwaladr University Health Board
Information Governance Administrator
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Job Overview
Working as part of the Information Governance team, the post holder will provide full administrative support to the Team. This will require the post holder to manage diaries resolving conflicting diary appointments, organise meetings, prepare meeting papers, and take minutes of meetings. The post holder will source and provide information when required, to include report collation.
Working as part of the team, the post holder will be the first point of contact for the team.
Main Duties of the Job
- Provide administrative support to assist the IG team to deliver its strategic objectives.
- Complete essential administration tasks.
- Maintain and update the data entry for confidential waste invoices and process invoices for payment.
- Arrange workshops and events liaising with key internal and external stakeholders to prepare agendas and take minutes.
- Organise travel and accommodation for the team as appropriate.
- Order and receipt office supplies and raise orders associated as required using the Oracle system.
- Accurately produce reports, letters, and meeting papers and minutes of meetings such as team meetings.
- Interpret routine information requests and action accordingly.
- Make decisions regarding workload priorities.
- Organise training and awareness sessions, ensuring that rooms, equipment, training aids, and materials are available.
- Process enquiries relating to training bookings.
- Positively engage with stakeholders in the delivery of key tasks associated with requests for information.
- Deal with telephone enquiries in a timely and proficient manner.
- Accurately provide and receive complex information either written or verbal, this may involve queries from.
- Undertake such other duties as may be required from time to time, commensurate with the post.
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The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Working for our Organisation
If you relish a challenge, have a passion to help others, or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute, and elective hospital services for a population of around 700,000, across North Wales. Join our team and get the support you need, in line with our Organisational Values and ‘Proud to Lead’ competence framework.
Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the “Disability Confident Employer” scheme.
Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.
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Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.
Detailed Job Description And Main Responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac.
Person Specification
Qualifications
Essential criteria
- NVQ 3 in Administration or equivalent level of knowledge/experience.
Experience
Essential criteria
- ECDL or equivalent level of skills
- Significant office administration experience
- Able to use own initiative and judgement to analyse and resolve problems
- Ability to support and deliver to deadlines on a wide range of administration processes
- Experience of communicating directly at all levels in an organisation
- Report production and minute taking
- Advanced keyboard skills
- Knowledge of the NHS
- Enthusiastic and motivated individual
- Work as part of a team and on own initiative as required
- Ability to travel
Desirable criteria
- Certificate in Health Informatics
- Datix
- Oracle
- Some knowledge and understanding of the Data Protection and Freedom of Information Acts
English
Essential Criteria
- UK Driving Licence
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