Job Description

• Administration and Management of the electronic document Management System (EDMS), SharePoint
• Implementation of new and maintenance of existing EDMS workflows, via M365 Power Automate
• Ensuring that all configurations are tested, efficient, effective and sufficiently flexible to adapt to a growing organisation;
• Maintain and coordinate the Information Management Audit schedule, whilst carrying out assigned audits and logging as required findings
• Enforce controlled processes and practices for the creation, review, modification, issuance, distribution and accessibility of internal and external documents;
• Providing quality assurance in compliance with document to ensure that documents and records are managed to satisfy site licence requirements, statutory regulations, company and local directives, procedures and safety rules;
• Facilitate and manage the EDMS access and training of internal and external personnel to ensure competency and provide on-going user support;
• Effective delivery of assigned work scope
• Monitoring and reporting progress and proactively trouble shooting, problem solving when issues arise
• Assist in the planning and administration of implementation and continual improvement of the Information Management Strategy for effectiveness and efficiency;

Skills

Essential

• Strong and confident communication skills, verbal and written
• Well organised and self-motivated with the ability to work as part of a team;
• Proven time management skills, working to deadlines and ability to priorities tasks and objectives
• A strong work ethic, and the ability to work well under pressure to deliver high quality work in a demanding environment
• Enthusiastic, conscientious and keen to learn

Desirable

• Professional demeanour and Strong interpersonal skills

Knowledge and Experience Required

Essential

• 5 years previous experience within a document control, quality control or compliance background.
• Experience with implementation, development and maintenance of Information and Document Management systems (Viewpoint for Projects and SharePoint)
• Excellent knowledge and experience of Microsoft Office applications

Desirable

• Proven experience working on Engineering and Construction Projects
• Expertise/experience in the renewables industry.
• Excellent knowledge and experience of Microsoft Office applications

Qualifications

• SCQF Level 9 (Bachelor’s Degree), SCQF Level 8 (HND) or SCQF level 7 (HNC)
• Document Control related qualification.

Core Competencies

• Effective Communication
• Trust & Integrity
• Team Orientated
• Decisive
• Strategic Vision
• Adaptable
• Commercial/Business Awareness

What we offer

The chance to work amongst a friendly, dedicated, sociable team and benefit from social, health and wellbeing initiatives. We are committed to providing ongoing training opportunities for all staff and invest in allowing you to reach your career goals. Through implementation of our hybrid working policy, we are committed to supporting a positive work-life balance for our employees whilst also maintaining valuable face time in the office.

We're committed to achieving an equal gender balance and greater representation of all ethnic groups, both in our company and within the renewables industry. Diversity and inclusivity are central to our strength as a team as well as our culture as a business.

We are happy to consider any reasonable adjustments that candidates may need during the recruitment process, and you will be asked whether your require any during your application.