University of Cambridge
Institute Administrator
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Join the Victor Phillip Dahdaleh Heart & Lung Research Institute (VPD-HLRI)
Join the Victor Phillip Dahdaleh Heart & Lung Research Institute (VPD-HLRI), part of the University of Cambridge, and play a key role in supporting the day-to-day operation of a large and busy research environment.
About the Institute
With around 450 staff, modern laboratory space, a Clinical Research Facility, and a wide range of meeting and event spaces, the Institute is an active, complex and collaborative place to work.
About the Role
As Institute Administrator, you will sit at the centre of the Institute's administrative and operational activity. Working across facilities, front of house and administrative services, you will help ensure that systems, information and processes run smoothly and efficiently. This is a varied and hands-on role where you will balance coordination, problem-solving and service delivery.
Key Responsibilities
- Lead the management and development of digital administrative systems across the Institute.
- Take ownership of cloud-based record keeping, ensuring documents, compliance records and operational information are stored, organised and maintained effectively.
- Identify opportunities to improve how systems are used, developing practical solutions that enhance efficiency, accessibility and consistency.
- Line manage the reception team, ensuring a consistent, professional and welcoming service.
- Support a wide range of operational processes, including maintaining compliance and governance documentation and ensuring information flows effectively across the Institute.
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Skills and Experience Required
- Experience of supervising or managing staff.
- Strong administrative background.
- Confident using standard IT systems such as Outlook, Word and Excel.
- Eager to further develop digital ways of working across the Institute.
- Comfortable managing competing priorities, using initiative, and taking a practical approach to resolving issues and improving processes.
Benefits
- Join a supportive team within a world-leading research institute.
- Opportunities to develop your skills and contribute to a collaborative environment supporting important research.
Application Process
Please note we will be reviewing applications on a regular basis. We reserve the right to close the position early once the available position is filled.
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We welcome applications from individuals who wish to be considered for part-time working or other flexible working arrangements.
Informal Enquiries
Informal enquiries are welcome and can be directed to Sarah Chantler, Institute Coordinator, at sc282@cam.ac.uk.
How to Apply
Click the 'Apply' button below to register an account with our recruitment system (if you have not already) and apply online.
Please ensure that you outline how you match the criteria for the post and why you are applying for this role on the online application form.
Please include details of your referees, including email address and phone number, one of which must be your most recent line manager.
Important Dates
- Closing Date: 9th September 2026
- Interview Date: 17th September 2026
Please quote reference RC50852 on your application and in any correspondence about this vacancy.
Equality, Diversity and Inclusion
The University actively supports equality, diversity and inclusion and encourages applications from all sections of society.
The University has a responsibility to ensure that all employees are eligible to live and work in the UK.
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