Intellectual Property Administrator

Job Title: IP Administrator

Type: Contract (2 months, initially)
Location: London (hybrid, 3 days per week onsite)

Responsibilities:

• Provide administrative support on IP matters.
• Coordinate and maintain support for the IP team for all administrative duties.
• Maintaining intellectual property (IP) records in a database and extracting information by generating reports.
• Electronic filing of incoming/outgoing correspondence.
• Maintaining accurate prosecution files for patents and patent applications.
• Attending to patent formalities such as inventor assignments.
• Monitoring deadlines to ensure necessary actions are taken by responsible staff.
• Checking and processing invoices.
• Maintain accurate records of prior art to support IDS (Information Disclosure Statements) obligations and manage IDS-related activities, including coordinating the review, preparation, and timely filing of IDS’s across relevant patent matters.
• Managing the IP team shared inbox and ensuring that all incoming enquiries and requests are appropriately triaged, tracked, and actioned.
• Managing publication database, monitoring deadlines, maintaining accurate records.
• Organizing, coordinating, and maintaining records of IP-related training and awareness activities, including onboarding, refresher training, and internal educational programs.
• Supporting the development and maintenance of IP procedures, guidance documents, and operational processes.
• Accurate creation and maintenance of records in the IP database according to established procedures.