Interim Receptionist/General Administrator - 12 Months

Working Arrangements:

This position is Head office based with the expectation of office working for 5 days per week.

Objectives of the Role

This is a multi-functional role covering Reception and General Administrator Role. You will provide a first-class professional reception service as well as general administrator service, welcoming visitors and maintaining high standards of housekeeping within the Reception area.

This role is based in our Chester Head Office and offers a versatile role offering both a reception service and administrative support to various departments. This role provides the ideal opportunity for the right candidate to build on their existing skills and to develop them further through working with different people and completing a range of tasks. Training will be provided especially on our in-house systems.

Key Responsibilities

• Meet and greet all guests and visitors
• Operate a computerized/digital telephone system (MITEL Business Console)
• Deal with all incoming calls, answering queries or forwarding calls to the relevant person as appropriate
• Administer and record special delivery and recorded outgoing mail
• Organize courier collections and deliveries
• Maintain the diary for a suite of meeting rooms and the Boardroom and update the meeting room calendar and notice
• Ensure rooms are tidy, refreshments available for interviews/meetings
• Organize refreshments and lunches for meetings
• Format room for respective meetings
• Maintain the kitchen and breakout area
• Empty dishwasher in morning/switch on after lunch
• Ensure area is tidy for use
• Organising car parking for staff and visitors – HQ only
• Stock checking and ordering of stationery
• Ordering supplies of milk
• Adherence to Admirals GDPR policies
• General office duties including but not limited to:
  • Responsibility for the daily post including collecting and distributing the post and franking all outgoing post.
  • Scanning, printing, binding, filing and laminating as required.
  • Coordinate supplier visits to the office.
• Other ad hoc duties as and when required, but not limited to:
  • Binding
  • Laminating
  • General office troubleshooting
  • Phones - email messages and introducing calls