Internships Administrator

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Position Summary:

Reporting to the Manager Internships and Student Affairs, the successful candidate will be responsible for developing and overseeing internship-related processes, programs, and special projects for the Faculty of Education’s Internships and Student Affairs (ISA) Office, as well as student affairs services for internship courses, including advising, student records, and registration.

Primary Responsibilities:

Administer, analyze, supervise, and manage the activities, services, programs, and student affairs for the field placements and internships overseen by the ISA Office. Typical functions include:

• Implementing and overseeing administrative procedures and systems in support of the ISA’s internships operations
• Ensuring students, supervisors, internship host schools/sites, and government parties receive proper information and direction. Establishing and fostering effective working relationships with host school/site administration by identifying needs and providing support. Liaising with government officials if required.
• Ensuring that student teaching internship practices are in compliance with ISA, University, and government directives and policies.
• Meeting with students to review their internship-related records and needs, including accommodation plans co-created with the Office for Students with Disabilities; providing personalized advising to students based on their specific contexts.
• Addressing issues raised by students, supervisors, and internship host schools/sites (e.g. incidents at internship).
• Developing, overseeing, and organizing internship-related events and trainings for students and supervisors.
• Overseeing the promotion and administration of internship-related student awards.
• Compiling internship-related statistics and data for inclusion in internal and external reports for schools and school boards, including official government reporting.
• Representing ISA and providing internship-related expertise at internal and external meetings and working groups.
• Assessing and resolving administrative problems related to internships and student affairs. When appropriate, informing supervisor and formulating recommendations.
• When needed, providing support to Student Affairs Administrator in the management of their projects and functions.
• Supervising and overseeing the work of support staff, including casuals. Assisting employees in their training and continued professional development.