JAC Recruitment
Japanese Speaking Corporate Services Administrator
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Company: Japanese Real Estate company
Position: (Japanese Speaking) Corporate Services Administrator (Maternity Cover)
Location: London - On site
Salary: £20,800-£23,772 per annum (based on 26 hours per week)
Type: Fixed-term maternity cover contract
Working Hours: Part-time position (approximately 20-26 hours per week)
About The Role
This position covers HR administration, office operations, general affairs, and IT support activities. The successful candidate will be highly organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced workplace.
Main Duties & Responsibilities
Human Resources (HR)
- Support employee onboarding and offboarding processes.
- Maintain employee records, HR databases, and training documentation.
- Assist with internal communications, staff engagement initiatives, and company events.
- Coordinate with external providers and internal stakeholders on HR-related matters.
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General Affairs & Office Administration
- Support the smooth day-to-day operation of the office.
- Manage office supplies, equipment, and company assets.
- Coordinate vendors, suppliers, contractors, and service providers.
- Assist with facilities management, health & safety administration, and company vehicle management.
- Organize meetings, business travel arrangements, and corporate events.
IT Administration & Support
- Provide first-line support for IT and systems-related inquiries.
- Coordinate with external IT service providers and software vendors.
- Support user account administration, access management, and equipment inventory.
- Assist with website updates, business systems maintenance, and IT-related projects.
Administrative & Operational Support
- Respond to internal and external inquiries in a professional manner.
- Support operational, compliance, and business improvement projects.
- Assist management with ad hoc administrative tasks and cross-functional initiatives.
- Contribute to the efficient running of corporate support functions across the business.
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Requirements
- Fluent English and business-level Japanese
- Strong organizational and administrative abilities
- Capable of managing multiple priorities and deadlines
- Excellent communication and interpersonal skills
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Ability to work independently and collaboratively
- Professional, confidential, and ethical approach to work
Preferred Experience
- Administration, office management, HR administration, or related support experience
- Experience working with external vendors and service providers
- HR support or onboarding experience
- Basic IT support or systems administration experience
We regret to inform that only shortlisted candidates will be notified. Thank you for your understanding.
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