Company: Japanese Financial Institution

Position: (Japanese Speaking) Executive Assistant

Location: London

Salary: Depending on experience

Position Overview

A global financial institution is seeking an experienced Executive Assistant to support senior leadership members and their teams. This role is responsible for ensuring smooth day-to-day operations through complex calendar management, travel coordination, administrative support, stakeholder liaison, and project assistance.

The successful candidate will act as a trusted partner to senior executives while collaborating closely with colleagues across the wider organization. Strong organizational skills, discretion, adaptability, and cross-cultural communication abilities are essential for success in this role.

Key Responsibilities

• Manage complex calendars and meeting arrangements for senior executives
• Coordinate domestic and international business travel
• Process and monitor expense claims in accordance with company policies
• Handle internal and external communications and business correspondence
• Support office administration and liaise with internal support functions
• Assist with projects, training initiatives, and process improvement activities
• Coordinate meetings, conferences, and corporate events
• Provide onboarding support and general administrative assistance for team members
• Collaborate with other Executive Assistants to provide cross-team support and coverage as required