Millbank
Japanese Speaking Project Administrator
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Are you fluent in both written and spoken Japanese and English, with the ability to communicate confidently with international project stakeholders?
Do you have experience in a Project Administrator, Site Administrator or Project Support role within engineering, construction, infrastructure, manufacturing or major project environments? Would you like to play a key role supporting the delivery of a nationally significant decarbonisation project whilst working closely with both UK and Japanese project teams?
The Opportunity
An exciting opportunity has arisen for a Japanese-speaking Project Administrator to join a major carbon capture and decarbonisation project in North Wales on a 2.5 year fixed term contract, likely to be extended. This role offers the opportunity to work on a high-profile engineering programme, supporting both UK and Japanese personnel within a fast-paced project environment. In return, you will gain exposure to a landmark infrastructure project, work alongside international teams, and play a key role in supporting successful project delivery from site.
Your duties and responsibilities will be
- Provide administrative support to the project management and site teams.
- Coordinate travel arrangements, accommodation bookings and business itineraries.
- Process and track employee expenses and project-related costs.
- Support mobilisation and onboarding activities for project personnel.
- Arrange meetings, prepare agendas and coordinate meeting logistics.
- Maintain project records, documentation and filing systems.
- Assist with timesheet administration and workforce records.
- Coordinate site access requirements and visitor arrangements.
- Support invoice processing and general office administration activities.
- Liaise with internal stakeholders, subcontractors and project teams.
- Assist in the preparation of project reports, presentations and correspondence.
- Ensure documentation is maintained accurately and confidentially.
- Provide translation and communication support where required between Japanese and English-speaking stakeholders.
- Support wider project activities as required by the project leadership team.
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You will have the following qualifications & experience:
- Fluent spoken and written Japanese and English (essential).
- Previous experience in a Project Administrator, Project Coordinator, Site Administrator or Project Support position.
- Strong administrative and organisational skills.
- Experience coordinating meetings, travel and project documentation.
- Proficiency with Microsoft Office applications, including Word, Excel, Outlook and PowerPoint.
- Excellent communication and stakeholder management skills.
- Strong attention to detail and ability to manage multiple priorities.
- Ability to work independently and as part of a wider project team.
- Full UK Driving Licence.
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It’s great if you also have the following
- Experience supporting engineering, construction, infrastructure or industrial projects.
- Experience working within EPC, oil & gas, energy, manufacturing or major capital project environments.
- Knowledge of document control processes.
- Previous experience supporting international project teams.
- Experience coordinating mobilisation, logistics or workforce administration activities.
- Familiarity with project management systems and databases.
- Understanding of health, safety and quality requirements within a project environment.
The setting for the role
- Site-based position in North Wales.
- Full-time, Monday to Friday.
- 35 hours per week.
- 2.5 year fixed-term contract supporting a major project programme.
- Collaborative project office environment working alongside UK and Japanese stakeholders.
- Opportunity to contribute to a nationally significant carbon capture and decarbonisation project.
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