Iglu.com
Junior Account Assistant
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Role Purpose
This is an exciting opportunity to join the Finance team of a highly successful online travel agency specialising in Ski and Cruise holidays. Through our award-winning brands—Iglu Cruise, Planet Cruise, and Iglu Ski—we provide expert service and exceptional holidays to locations around the world.
Reporting directly to the Financial Controller, the Junior Accounts Assistant will provide critical support to the accounting department by managing day-to-day administrative and clerical finance tasks. This is a broad, highly visible role offering hands-on exposure to compliance, tax, and corporate reporting, alongside involvement in core overhead and marketing transactional activities. It is the perfect foundational role for an aspiring accounting professional.
Key Responsibilities
- Financial Reporting: Prepare, update, and maintain weekly, monthly, and ad-hoc financial and operational reports.
- Compliance & Statutory Filings: Coordinate routine submissions to regulators, ONS, Companies House, and insurers under guidance.
- Transaction Processing: Process staff expense claims and execute the posting and reconciliation of virtual credit card accounts.
- Sales Ledger & Credit Control: Compile and issue joint marketing and override invoices; actively maintain related ledgers and conduct proactive credit control to manage outstanding debts.
- Ledger Maintenance: Manage the Trial Balance (TB) and supporting working papers for dormant corporate entities.
- Internal Audit Support: Execute fundamental internal audit checks as directed to maintain robust financial controls.
- Cross-Team Coverage: Act as a reliable backup for team members during absences, specifically across Overhead & Marketing transactions and escrow account maintenance.
- Ad-Hoc Support: Assist the Financial Controller with general accounting administration and ad-hoc financial tasks to optimise the smooth running of the department.
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Skills and Experience
- Experience: Previous experience in an administrative or entry-level finance role is preferred but not required.
- Technical Skills: Strong working familiarity with IT systems, specifically Microsoft Excel (spreadsheets, basic formulas).
- Education & Professional Goals: A keen desire to build a career in finance. Willingness or active plans to study toward an industry qualification (such as AAT).
Desirable Skills and Experience
- Sector Background: Prior experience in the Travel industry or similar consumer-facing sectors (e.g., Retail, Leisure).
- Industry Compliance: Direct exposure to, or a baseline understanding of, ATOL, ABTA, or Escrow accounting frameworks.
- Systems Exposure: Prior exposure to accounting software is beneficial, though full training on our internal systems will be provided.
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Personal Attributes
- Attention to Detail: Pinpoint accuracy when working with data entry, calculations, and financial documentation.
- Proactive Attitude: A self-motivated, quick learner with an enthusiastic, "can-do" work ethic.
- Organisation & Agility: Strong planning and prioritisation skills, capable of managing a varied workload and meeting structured deadlines in a fast-paced travel environment.
- Communication: Excellent verbal and written communication skills for interacting clearly with internal teams, suppliers, and external partners.
- Team Player: Collaborative mindset, ready to support colleagues and contribute positively to the wider team dynamic.
Key Performance Indicators
- Accuracy: Error rates kept to a minimum across all expense processing, invoice preparation, and ledger postings.
- Timeliness: Prompt completion of reports and ensure zero missed regulatory or statutory filing deadlines.
- Liaison & Resolution: Professionalism and efficiency in resolving credit control queries and processing invoices.
- Operational Continuity: Seamless coverage of the Overhead, Marketing, and Escrow functions during colleague absences.
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