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Junior Company Secretarial Assistant
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Overview
This is a permanent, full-time Junior Company Secretarial Assistant role at a commodities company based in London, paying £35,000 - £40,000. The role is hybrid, with three days a week in the office (9am - 6pm) and two days working from home.
The business operates at the highest levels of corporate governance, and this role sits right at the centre of that. You will be supporting board and committee administration, managing diaries and meetings, taking minutes, and handling statutory compliance work - all in an environment where the people across the table from you are CxOs and senior executives. This is not a role where you can stay in the background: you will be expected to communicate directly and calmly with very senior stakeholders from early on. For the right person - someone with strong academic grounding, a composed manner, and genuine ambition in governance - it is an exceptional place to build a career.
Key Responsibilities
- Supporting board and committee meetings end-to-end, including preparation, minute-taking, and follow-up
- Managing diaries and coordinating meetings for senior stakeholders
- Handling statutory compliance and company secretarial administration
- Engaging directly with CxO-level and board-level individuals as a matter of routine
- Supporting the wider company secretarial team on governance matters
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Requirements
Must-haves:
- Degree in law, business management, humanities, or similar
- Confident, calm communicator with senior stakeholders
- Organised and precise in administrative work
- Composed under pressure in high-visibility situations
Nice-to-haves:
- Some exposure to governance or company secretarial work
- Familiarity with board or committee processes
What Success Looks Like
- Producing accurate, well-structured minutes that need minimal revision
- Managing meetings and diaries without prompting or close supervision
- Communicating directly and composedly with executive-level stakeholders
- Recovering from mistakes with professionalism rather than avoidance
- Building credibility with the board and committee members within the first year
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Team and Culture
- A small, senior-facing team where standards are high and attention to detail is taken seriously
- Direct exposure to board-level governance from day one, not after years of working up to it
- A long-term career path in governance for someone who wants to grow in the field
Challenges
- Errors happen in front of the most senior people in the business, including the CEO. The role rewards composure and honest recovery, not perfection under no pressure.
- The stakeholder environment is demanding. Executives move fast and expect clear, confident responses from everyone in the room, regardless of seniority.
- The hours are fixed at 9am - 6pm on office days, and the pace of board cycles means workload is not always evenly distributed.
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