Junior Finance Assistant

Department: Business Support

Location: Erith

Description

As a Junior Finance Assistant, you will play an important role in supporting the day-to-day financial operations of the business. Working alongside experienced finance professionals, you'll help ensure billing, reporting, accounts administration, and financial record-keeping are completed accurately and efficiently.

This is a varied position that will provide hands-on experience across customer invoicing, supplier management, expense processing, revenue reporting, credit control support, and month-end activities. The role is ideal for a detail-oriented individual who is eager to learn, enjoys working with numbers, and is looking to develop their finance career within a fast-paced and supportive team.

Key Responsibilities

• Customer Relationship Management: Maintain professional and positive relationships with customers, addressing billing queries and ensuring smooth communication regarding payments.
• Billing & Invoicing: Prepare and send customer invoices in line with monthly billing cycles, ensuring accuracy and timeliness.
• Timesheet Management: Update and maintain the timesheet system to reflect the latest billing information for clients and projects.
• Purchase Order (PO) Management: Record, track, and chase purchase orders to ensure all billing aligns with client and internal PO requirements.
• Inter-Entity Recharges: Process and record inter-company recharges accurately and on schedule.
• Aged Debt Monitoring: Support the current credit controller in monitoring and following up on overdue accounts as part of the wider debt management process.
• Consultancy Hours Management: Track and manage accrued consultancy hours for specific clients to ensure accurate billing and reporting.
• Month-End Support: Assist with month-end billing reconciliations and reporting tasks.
• Flash Billing Report Production: Preparation of the monthly flash billing (revenue) report for all three entities.
• Annual Leave Cover: Provide cover for other finance team members during periods of leave, ensuring continuity of service.
• Supplier Invoice Management: Accurately input and process supplier invoices, ensuring compliance with company policies and approval procedures.
• Staff Expenses: Manage and process staff expense submissions, verifying receipts and ensuring correct coding and approval. As well as bookings for travel, such as flights and hotels.
• Business Account Management: Oversee business accounts such as Amazon, Viking, and other suppliers, ensuring transactions are tracked, reconciled, and recorded correctly.
• Staff Birthday Scheme: Administer and manage the staff birthday scheme, ensuring timely recognition and budget tracking.
• Payroll Assistance: Support the Finance Manager with payroll preparation and related administrative tasks (following successful completion of probation).
• Payment Processing: Assist with supplier and staff payment processing (following successful completion of probation).
• Budget Assistance: Support budget tracking and reporting, including monitoring spend against departmental budgets.
• Financial Records: Maintain accurate financial records and support month-end processes as required.
• Communication: Communicate effectively with internal departments and external suppliers to resolve any queries or discrepancies.
• Process Notes: Create and maintain extensive process notes on all day-to-day tasks.