Pyramid Recruitment Ltd
Junior Financial Analyst
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Job Title: Junior Finance Administrator/Analyst
Department: Finance
Reports to: Finance Management Team
Start: To be confirmed
BACKGROUND
A multinational organisation is seeking a Junior Finance Administrator/Analyst to provide financial administration and accounting support within a busy international finance function. The role supports operational teams and internationally mobile employees, with a focus on accurate processing, effective controls and timely delivery of finance activities. The position provides administrative and accounting oversight across invoicing, accounts payable and related finance processes. The successful candidate will work closely with internal stakeholders and external service providers, helping to maintain strong financial controls, accurate records, timely reporting and efficient month-end activities.
KEY RESPONSIBILITY AREAS
Administrative Support:
- Liaise with HR to confirm that organisational structures and employee records are correctly configured within the relevant HR system, including organisational units and positions for internationally assigned employees.
Financial Administration – Billing and Invoicing:
- Carry out pre-billing checks and validate supporting work or service completion documentation before invoices are raised.
- Prepare revenue invoices within monthly deadlines, working with relevant business teams to resolve queries and ensure timely processing.
- Verify billing information including rates, customer details, currency, expenses and other contractual data.
- Confirm the appropriate application of VAT and other relevant taxes in line with contractual requirements.
- Prepare draft sales orders and supporting information for approval within the ERP system.
- Maintain spreadsheets and supporting documentation required for billing, invoices and audit trails.
- Follow up on outstanding approvals to ensure draft invoices progress through the authorisation process.
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Financial Administration – Invoice Processing and Backlog Management:
- Review invoices received through the organisation’s invoice workflow system and identify items requiring action or investigation.
- Support the invoice approval process and help resolve exceptions or outstanding items.
- Investigate the correct allocation of costs and process service entries within the ERP system.
- Provide day-to-day support to senior members of the finance administration team.
- Undertake ad-hoc finance activities, reporting and projects in line with business requirements.
EDUCATION AND QUALIFICATIONS
- Degree, finance qualification/accreditation, or relevant practical experience within an accounting or finance environment.
- Strong Microsoft Excel skills, including PivotTables, lookup formulas, IF statements and basic macros, together with good working knowledge of Microsoft Office.
- Experience using SAP or a comparable ERP/accounting system is essential; exposure to purchasing or materials-management transactions is desirable.
- Experience with Oracle or another enterprise finance system would be advantageous.
- Additional Knowledge and Skills:
- Additional European language skills would be advantageous.
- Experience working within an international or multi-entity organisation.
- Previous experience in a high-volume finance, invoicing or transaction-processing environment.
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COMPANY RELATIONSHIPS
INTERNAL
- Act as an initial point of contact for invoice and finance-administration queries.
- Work closely with colleagues across the finance function.
- Liaise with HR, operational teams and other internal departments to obtain information and resolve queries.
- Maintain effective working relationships with managers and key stakeholders.
- Coordinate with other business units and affiliated entities where required.
- Liaise with overseas finance and HR teams to ensure required information is supplied accurately and on time.
- Work with accounting colleagues to provide supporting information and resolve outstanding items.
EXTERNAL
- Liaise with external service providers, advisers and counterparties where required, including in relation to intercompany charges and supporting documentation.
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