A highly regarded law firm is seeking a confident and professional Junior Legal PA to join its busy team in London.

This is a fantastic opportunity for an experienced Junior Legal PA or Legal Administrator looking to step into a high-profile support role within a collaborative, forward-thinking environment.

The successful candidate will play a pivotal role in enabling fee earners to deliver top-tier legal services by managing day-to-day administrative functions, coordinating client interactions, and ensuring smooth operational support.

Key Responsibilities

• Deliver general legal secretarial admin, such as file opening, billing and file closing etc.
• Format legal documents to approved standard and style
• Provide high levels of customer service on all requests and projects
• Manage and communicate with internal key stakeholders as needed
• Ensure all clients have a positive experience on point of contact and that any requests are swiftly communicated to the relevant team member
• Prioritise key tasks and advise time to achieve
• Manage and communicate on multiple requests as needed; keep people informed as to progress
• Ensure any issues arising are communicated to the relevant team member and promptly addressed
• Offer a proactive approach to problem identification and possible solution
• Provide ongoing management of team members’ diaries and Outlook calendars as directed;
• Organising various internal and external meetings
• Room bookings, refreshments as required, IT equipment etc.
• Assist with setting up meeting rooms for large meetings and events as needed, across teams
• Sort travel arrangements for the team as needed for both UK and international travel
• Manage telephone, voicemail, out of office and email messages for the team when they are not available, responding or redirecting as necessary
• Coordinate conference calls, Zoom, Teams etc for the team, as required
• Distribute documentation internally and externally, electronically or hard copy
• Ensure all team electronic and hard copy filing is managed in a timely and efficient manner, in strict accordance with firm procedures
• Delegate large copying/printing jobs to Office Services team as needed
• Agree time to produce
• Be responsible for ensuring delivery of job
• Preparing post completion duties including Stamp Duty Return, Land Registry applications, Notice of Transfer.
• Knowledge of HM Land Registry download, search and replying requisitions
• Knowledge of the HM Land Registry portal, submitting applications on the new Digital Registration Service.
• Dictation experience
• Experience in submitting property searches for commercial and residential properties.
• Preparing payment requests for completions, invoice settlements, SDLTs etc.
• Assist with cover for Reception and other departmental PA’s during holidays or busy periods, if required