Junior Office Administrator

WHO WE ARE

SRLV is a mid-tier firm of chartered accountants, business management specialists and corporate and private client advisors based in London’s vibrant West End. Founded in 1988, we have evolved into a £30m+ turnover business with 21 partners and 230+ staff supporting an enviable roster of A-list corporate and private clients worldwide.

From entrepreneurial scale ups, international restaurant groups and luxury retail to well-known names in music, entertainment and sport, our clients are inspiringly diverse and rewarding to work for. Their varied interests mean that teams often work collaboratively across our four divisions. This gives our people the freedom to work both individually and as one multi-specialist client team so we’re always learning, from intern right through to partner.

Working across four divisions, many of our team began their careers here, thriving on the culture, rewarding client work, and the opportunities to personalise their own career path. Founded on the principles of a family business, people are the beating heart of our business. Relationships of trust, whether with our staff, clients or professional network are the bedrock of what we do; people and relationships come first. We see everyone as individuals and aim to create an environment where everyone feels welcomed, supported and free to be themselves.

THE ROLE

We are looking for an organised and collaborative individual who enjoys supporting an efficient workplace environment. As Office Administrator this role will support the smooth day-to-day running of our London office, ensuring employees, clients, and visitors receive an exceptional experience.

This varied role combines office administration, facilities coordination, and Health & Safety responsibilities, making it ideal for someone who enjoys managing multiple priorities and building strong relationships with colleagues and suppliers. Working as part of a collaborative team, you will play a key role in maintaining a well-organised, compliant, and welcoming office environment while supporting the wider business with a range of administrative and operational tasks.

KEY RESPONSIBILITIES

• Manage office supplies and facilities requirements, including the ordering and replenishment of refreshments, stationery, printer consumables and other workplace essentials.
• Coordinate regular food and beverage provisions, including milk, fruit deliveries, and catering arrangements for meetings and events.
• Maintain relationships with external suppliers and service providers, ensuring cost-effective procurement and timely delivery of goods and services.
• Oversee office waste management and recycling processes, liaising with local authorities and suppliers to support sustainability initiatives.
• Support the effective maintenance and operation of office equipment, including printers, toner supplies, and waste collection.
• Develop and maintain knowledge of Health & Safety legislation and best practices, supporting a safe and compliant working environment.
• Coordinate statutory and planned maintenance activities, including PAT testing, emergency lighting inspections, air conditioning servicing, and other facilities-related requirements.
• Assist in managing Health & Safety compliance activities, including fire risk assessments, fixed wiring inspections, accident reporting, and employee safety training.
• Liaise with cleaning contractors and building management teams to ensure the office environment is maintained to a high standard and issues are resolved promptly.
• Coordinate office repairs, furniture assembly, and general workplace improvements through approved contractors and suppliers.
• Process and distribute supplier invoices, ensuring accurate and timely submission to the Accounts Payable team.
• Prepare and submit monthly expense documentation, including company credit card statements and supporting invoices.
• Conduct routine workplace safety checks, including monitoring first aid equipment and emergency medical supplies to ensure compliance and readiness.
• Provide professional reception support when required, acting as a welcoming first point of contact for visitors, clients, and colleagues.
• Assist with incoming and outgoing post, courier services, and general office administration duties.
• Coordinate workstation setup and onboarding arrangements for new employees, ensuring desks, equipment, and office resources are fully prepared prior to their start date.
• Maintain accurate workplace records, including accident logs and Health & Safety documentation.
• Act as a designated Fire Warden and First Aider, supporting emergency procedures and employee wellbeing initiatives.
• Contribute to the continuous improvement of office administration processes, workplace standards, and employee experience.