Carlsquare GmbH
Junior Office Manager & Receptionist (Part-Time, 4 Days a Week)
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We are...
Carlsquare is a leading technology investment bank. With 12 offices across 8 countries, we enable technology innovators and investors around the globe to achieve their growth goals. Our core services include M&A, debt capital, growth equity and IPO advisory.
We are looking for a personable, organized and proactive Junior Office Manager & Receptionist to join our London team. In this varied role, you will be the welcoming face of our office while supporting the wider team with day-to-day administrative and organizational matters.
You will...
- Welcome and look after clients, visitors and candidates, ensuring a professional and friendly reception
- Manage meeting room bookings and prepare rooms, refreshments and catering
- Keep the reception area, meeting rooms and communal areas tidy and presentable
- Organize team lunches, office celebrations, client meetings
- Handle incoming post, deliveries and couriers
- Research venues, obtain quotes and coordinate event arrangements
- Monitor and replenish refreshments, weekly groceries, stationery, kitchen supplies and other office essentials
- Assist with arranging repairs, maintenance and equipment servicing
- Coordinate with suppliers and run occasional errands
- Book flights, hotels and transport in line with company guidelines
- Assist HR with scheduling interviews and coordinating calendars with candidates, recruiters and colleagues
- Support Operations, HR, the Partners and the wider team with administrative and organizational tasks
- Follow up on outstanding requests and report issues to the Operations and HR Manager
- Help coordinate office improvements and general office projects
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We will...
- Offer a friendly, collaborative company culture where team members support one another and your ideas are valued
- Give you a varied role with responsibility, room to shape your work in an international environment
- Provide the opportunity to work in an international, growing organization
- Celebrate together at our annual company-wide event across Europe, as well as at regular after-work events
We look for...
- Experience in office management, office administration, business administration or a similar role in a corporate environment; experience in financial or professional services is an advantage
- Excellent administrative and organizational skills
- The ability to work under pressure, think independently and prioritize a changing workload
- A friendly, professional and confident manner
- Reliability, discretion, and the ability to handle confidential information
- A proactive approach, with the willingness to take ownership of tasks, see them through and ask questions when needed
- The ability to support colleagues with competing priorities in a busy office environment
- Sound practical judgement and common sense
- Excellent written and spoken English
- Confident use of Microsoft Office, particularly Outlook and PowerPoint
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Join our team!
Would you like to join the Carlsquare team? We look forward to hearing from you.
Carlsquare is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees.
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