Junior Team PA within Private Client

We are recruiting a Junior Team PA to join our Private Client group.

About Macfarlanes

Macfarlanes is a pre-eminent law firm that serves a global client base in private capital, private wealth, M&A and disputes. Personal connection, an entrepreneurial spirit and a commitment to excellence are at the heart of our firm. These values drive our ability to deliver exceptional outcomes for our clients.

We are big enough to undertake the most complex and demanding mandates yet small enough to know each other well and to be agile, adapting to the needs of our clients. We seek to strengthen the firm by recruiting talented people from all backgrounds who want to build long-lasting and impactful careers with us. Our culture is challenging and supportive, creating an environment where individuals can thrive.

What this means for you

Joining Macfarlanes mean being part of a collaborative, approachable team who want you to succeed. You’ll be encouraged to get involved and recognised for your contribution.

We take your development seriously. Our learning and development programmes are second to none and are designed to help you strengthen your skills.

Above all, you’ll be part of a firm where we all work together as part of a cohesive and supportive team, value your efforts and help you to thrive.

The team

Our Private Client group consists of 12 Partners, four Senior Counsel, 32 Associates, eight Trainee Solicitors, one Public Policy Senior Advisor, three Senior Advisors, one Head of Private Client Policy, one Senior Knowledge Lawyer and three Paralegals. The practice is supported by a team of PAs which consists of one Business Support Manager, four Senior Team PAs, three Team PAs, two Junior Team PAs and one Administration Assistant.

The role

Key duties will include:

• Provide a high level of tailored support to partners, fee earners, business development and marketing teams;
• Assisting with diary management, including setting up meetings and conference calls which often involves liaising with reception, room bookings, IT support and facilities;
• Understanding and completing the accounts payments and expense forms procedures;
• Working from the team hub;
• Understanding the end-to-end billing process and assisting fee earners and the department billing coordinator (if applicable) with all aspects of the billing process as required, including using our Aderant system;
• Assisting on ad-hoc projects as and when required, for example managing bundles, organising and assisting with client functions, seminars etc;
• Handling enquiries from internal and external callers and relay messages promptly;
• Demonstrate awareness at all times that you are the “face of the firm,” e.g. the first port of call for potential new instruction;
• Building relationships across the firm;
• Assisting fee earners and the risk management team to obtain and collate client due diligence and assisting in the preparation of client engagement letters;
• Attending training to develop specialist expertise (e.g. billing, client reporting, knowledge management support) to support the wider practice group;
• Update InterAction with client information and meetings, BD events/meetings, travel and business cards;
• Organise smaller BD events such as lunches, dinners and drinks and ensuring these activities are tracked in InterAction;
• Run weekly BD report for the department;
• Utilising document production and ensuring that all typing, document formatting and redaction work is sent with clear instructions and deadlines; and
• Ensure all appropriate sections are completed on matter inception for better tracking of experience.