NHS Grampian
KM254777 - Medical Secretary
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Job Opportunity: Band 4 Medical Secretary
An opportunity has arisen within Aberdeenshire Older Adult Mental Health for a Band 4 Medical Secretary. This is a permanent part-time post based at Royal Cornhill Hospital, Aberdeen.
About the Role
The successful candidate will deliver a fully comprehensive medical secretarial and administrative service to Consultant Psychiatrists. They will work autonomously but should also be a confident team player who is able to work with minimal supervision and possess the ability to prioritise their daily workload to meet service demands.
Key Responsibilities
- Deliver a comprehensive medical secretarial and administrative service
- Work autonomously and as a team player
- Prioritize daily workload to meet service demands
- Audio typing
- Referral processing
- Booking appointments using Trak
Requirements
- Motivated and reliable individual
- Ability to be flexible and support colleagues during periods of leave
- Previous medical secretarial experience
- Excellent interpersonal and organizational skills
- Ability to touch type with experience of audio typing
- Excellent communication skills, confidentiality, and a sensitive approach to dealing with patients
- Strong computer skills; experience of NHS systems is highly desirable
Additional Information
Interviews will take place on 14 September 2026
Please contact Louise Bruce (07812 757441) or Jennifer Smith (07815 597849) for an informal discussion about the post or e-mail louise.bruce3@nhs.scot / jennifer.smith3@nhs.scot
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NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.
For Candidates
AI-generated content for the completion of Supporting Statements may lack specificity and fail to address key criteria outlined in the job description. Personalisation is essential to convey individual skills, knowledge, and experiences effectively.
As a disability confident employer we are committed to ensuring our recruitment processes are inclusive and accessible to all. If you need us to make any adjustments during the recruitment process, please let us know by contacting our recruitment team at the earliest opportunity. Email us at gram.recruitment@nhs.scot.
Shortlisted candidates will be invited to attend the interview in person. Alternative arrangements or adjustments will be considered in the event there are circumstances that may prevent candidates attending in person to ensure it is inclusive and accessible to all.
Application Process
You should apply for this post by completing the application process on Jobtrain.
- DO NOT upload a CV as this will not be used for short listing purposes.
- Posts close at midnight on the indicated date unless the advert states otherwise. Post may close early due to volume of applications.
- For help to complete an application on Job Train please follow this link: Job Train Help
- To View Our Accessibility Statement, Please Follow This Link: Accessibility Statement
- Please note that our correspondence method is by e-mail, therefore please ensure you enter your email address accurately.
- Please ensure that the address you provide on your application form is your current place of residence for your present workplace, and that your identification confirms this address.
- Please check your e-mail regularly (including junk folders) and also your Jobtrain account for updates.
- Please contact Jobtrain Candidate Support Hub - for advice and support with any system issues.
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- Once you have submitted your application form you will be unable to make any amendments.
- Some of our vacancies are for internal candidates only. If you are a member of staff, please ensure you update your Jobtrain profile to reflect that you are employed by NHS Grampian.
- Please note - If this post operates within Aberdeen City Low Emission Zone, you will be responsible for all costs associated with entering.**
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About NHS Grampian
NHS Grampian forms one of the fourteen regional health boards of NHS Scotland and is responsible for providing health and social care services to a population of over 500,000 people living in Aberdeen, Aberdeenshire and Moray.
As a board we strive to ensure the environment is conducive to nurturing a positive culture, supported and delivered through our NHS and Social Care values.
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