Herbert Smith Freehills Kramer
Lateral and Early Careers Recruitment Administration Assistant (6 month FTC)
City of London
Posted about 16 hours ago
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Key responsibilities
Lateral Recruitment
- Onboarding contingent workers to Workday and ensuring internal teams are updated regarding induction and training requirements
- Booking rooms for interviews and candidate tests
- Hosting / invigilating locum testing sessions
- Sharing recruitment terms of business with new suppliers via DocuSign
- Providing overflow support or holiday cover to the Lateral Recruitment Assistants
Vacation Scheme Applications
- Assisting with the management of all vacation scheme applications on the applicant tracking system, including monitoring and processing online testing
- Assisting with screening applications
Assessment Centres (ACs)
- Responsibility for booking partners and senior associates for Assessment Centres in a timely manner
- Compiling daily AC packs and ensuring the assessors and candidates have all relevant materials
- Coordinating AC timetables on the SOVA platform
- Arranging trainees for the office tours
- Ensuring the candidate and assessor rooms are booked & set up prior to each AC
- Assisting with the running of ACs
- Collation of feedback for each attendee
- Producing offer and reject letters as required
- Responsible for expensing all travel receipts
- Assisting with providing and arranging reasonable adjustments to candidates attending an AC
University Liaison
- Attending events such as law fairs
- Assisting with finding representatives for events when needed
- Coordinating couriers to send documents and collateral to campus events
- Assisting with room booking and coordination of events when needed
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General Administration
- Answering phones, taking messages, dealing with queries in the shared inbox
- Ad-hoc duties as requested by the Early Careers Advisers and Manager
- Raising invoices and expenses in a timely manner
- Right to work checks
Qualifications, skills and experience
- We would expect the successful candidate to be educated to degree level
- A minimum of 6 months previous office experience is desirable (ideally in recruitment), however would consider those with less or more experience provided the required competencies are met
- Events organisation experience is desirable
- Strong attention to detail and a can-do attitude
- Proficiency in Microsoft Office Products, in particular in Excel
Competencies
Personal Leadership
- Positively impacts those around them, makes quality decisions and develops themselves both personally and professionally
- Demonstrates sound knowledge in their field
- Anticipates potential problems and identifies a range of possible solutions
- Adapts their interpersonal style to suit different audiences in a genuine way
Builds Authentic Relationships
- Takes time to get to know people beyond their role
- Treats people with respect and in a fair and consistent way
- Recognises when colleagues are under pressure and volunteers to assist them where possible
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Collaborates with others
- Works within teams and across boundaries to share knowledge and achieve results
- Identifies and builds relationships required to achieve the best outcomes for the firm
- Engages people with the right skills, knowledge and expertise to provide advice and assist with tasks
- Connects other people in the firm who have mutual interests or work objectives
- Generously shares their time, knowledge, expertise and talent to support others' success
Enhances the Client Experience
- Creates opportunities to enhance the experience of the firm's clients through their daily tasks
- Behaves consistently with the firm's values in their interactions with others
- Conducts themselves in a way that reflects positively on the firm's brand, both inside and outside the firm
Achieves Results
- Maintains focus and drive to achieve quality outcomes
- Focuses their time and efforts on issues that will have the greatest impact on agreed objectives
- Anticipates responses and plans their approach accordingly
- Looks for the most effective way to achieve outcomes
- Maintains perspective and optimism when faced with setbacks
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Skills
Recruitment Administration
Onboarding
Event Organisation
Applicant Tracking Systems
Microsoft Excel
Interview Coordination
Right To Work Checks
Stakeholder Management
Document Management
Scheduling