UK Ministry of Defence
Legacy Operations Processing Team - Processing and Sourcing Officer
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RAF Wyton, Northwood HQ, Other CSOC Locations may be considered (Please contact Recruiting LM to Discuss).
Job Summary
The Cyber and Specialist Operations Command (CSOC) Legacy Operations Processing Team (LOPT) is responsible for absorbing and addressing any residual commercial activity and any administrative work that arises subsequently, on behalf of its component sub-organisations, from their military activity in operational theatres or in training, where there is no longer operational currency.
LOPT Team will provide accurate, complete and timely information disclosures to relevant MOD counterparts, including the Directorate of Judicial Policy (DJEP) on behalf of component sub-organisations, including Permanent Joint Headquarters (PJHQ) and Ministry of Defence A-Block (MAB).
This position is advertised at 37 hours per week.
Due to the nature of the role, part time and job share arrangements may be considered, subject to the requirement that business needs are met.
Job Description
The Processing and Sourcing Officer will be engaged in both (information) Sourcing or (disclosure) Processing activity.
The sourcing workstream makes requests for information from relevant counterparts to source appropriate information records from the various MOD data stores. These MOD data stores are both physical and digital and exist centrally and under sub-organisation control. The job holder will carry out sourcing activities to ensure that the full range of records are collated, and the full record set is held in appropriate LOPT data stores to permit processing.
The Processing workstream will apply existing policy and legal advice within a controlled, automated environment to fulfil disclosure requests within agreed quality, time and volume targets. Where information requests are novel or outside of agreed parameters, or where the context is not clear, EOs will engage with the processing manager to resolve. Processing will also involve the appropriate transmission of redacted record sets for release. This role will enable the colleagues to develop skills in data processing.
There is the opportunity to specialise in either processing or sourcing, with expectation that job holders will be able to flex across both workstreams to best support the timely completion of disclosure activities when required. This will ensure a full range of experiences and working knowledge will be available to the post holder.
This role will enable the colleagues to develop skills in data management and data processing.
Person Specification
The successful candidate will have an understanding of information management and data protection.
Strong communication and teamworking skills are essential, as is an ability to use Microsoft Office.
An ability to work against defined processes and standards, whilst using your own initiative and contextual understanding to question and challenge process will be required.
Behaviours
We'll assess you against these behaviours during the selection process:
- Working Together
- Delivering at Pace
- Managing a Quality Service
- Seeing the Big Picture
We only ask for evidence of these behaviours on your application form:
- Working Together
- Delivering at Pace
Alongside your salary of £30,740, Ministry of Defence contributes £8,905 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
Learning and development tailored to your role An environment with flexible working options A culture encouraging inclusion and diversity A Civil Service pension with an employer contribution of 28.97%
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Where business needs allow, some roles may be suitable for a combination of office and working from home as part of a non-contractual hybrid working arrangement. All office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to site capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD workplace, will also count towards this level of office attendance. Applicants can request further information regarding how this and other flexible working arrangements may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.
The post does not offer relocation expenses.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
Please Note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.
Artificial intelligence
Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance for more information on appropriate and inappropriate use.
Selection Process Details
This vacancy is using Success Profiles, and will assess your Behaviours and Experience.
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Candidates will be required to provide CV details to include job history; qualification details and previous skills and experience.
Candidates will be required to provide a statement of suitability. (250 words)
At sift, you will be assessed against your CV, Statement of suitability and the following:
- Working Together
- Delivering at Pace
In the event of a high number of applications, the sift will be based on Delivering at Pace only.
At Interview, You Will Be Assessed Against The Following
- Working Together
- Delivering at Pace
- Managing a Quality Service
- Seeing the Big Picture
Candidates will be required to complete an online Verbal test.
The Civil Service Judgement Test is not bankable and therefore must be taken on every vacancy where it is applied.
Should you be invited to complete the online tests, please allow sufficient time to complete the tests and the remainder of the full application form; only candidates who are successful at the test stage will be invited to complete the remainder of the application by clicking ‘Submit Application’. Your application must be completed by 23:55 on the closing date of the vacancy. Late submissions cannot be accepted. The tests are not timed, as they work by giving you harder questions if you answer the previous question correctly, and easier if you get it wrong. You should allow up to an hour for each test, and each test must be completed before you will be invited to complete the second part of your application. Internet access will be required for the duration of the test. Please refer to the attached Candidate Guidance for further information.
Required
Candidates that reach the minimum required pass mark will have their results saved as a banked score against the following tests:
- New Civil Service Verbal Test
When a candidate has a banked score they’re not asked to re-take the same test providing it is set at the same level. Scores will be banked for a 6 month period from the date of test completion. If a candidate is invited to take the same test against multiple vacancies, the banked score will be recognised against all vacancies and all active applications will progress.
CSJT scores cannot be banked as each test is generated from the behaviours required for a specific role which will vary between recruitment campaigns.
If you require any particular arrangements (for example due to a disability or health problem) to be made in order for you to complete the online test you MUST contact the DBS Enquiry Centre on 0800 345 7772 BEFORE accessing the online test.
Opening times Mon -Friday 0800- 1600 hrs.
Further Information
The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk.
As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.
Should you apply for this role and be found to require sponsorship, your application will be rejected and
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