Harbottle & Lewis
Legal Administrator - 6-month FTC
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The firm
We are a dynamic, multifaceted law firm that provides a wide range of legal services to a creative and entrepreneurial client base. We partner with the big and the small, from cutting edge startups to global corporations, early-stage entrepreneurs to established industry leaders, and household names to private individuals and their family offices. We are renowned for our sector specialisms which we combine with expertise across all the traditional practice areas to provide our clients with tailored solutions that truly add value.
We offer a collegiate, vibrant and supportive environment, a clear path for career progression and a strong platform from which to learn and grow. We look for high performing, committed and innovative people who aren’t afraid to push themselves to be the best they can be. We take an active role in helping our people be at the top of their game. We believe our people make us stand out and we empower them to meet their ambitions. We invest time in developing their skills and knowledge and run a number of development and training programmes throughout the year, as well as encouraging and supporting personal involvement in other areas of expertise.
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The role
We are looking for a Legal Administrator to work across the firm’s Corporate and Film, TV & Theatre Groups. The Legal Administrator will support the groups with general administration tasks and assist with streamlining processes. The successful candidate will ideally have a minimum one year’s administration assistant experience, ideally gained in a law firm or professional services.
Responsibilities
The Legal Administrator role has the following responsibilities:
- Provides general administration support for the groups, ensuring work is completed efficiently and within set deadlines.
- Assists with the file opening and closing processes.
- Assists with photocopying and scanning.
- Assists with all aspects of the billing process and accounting processes, including claiming expenses.
- Maintains client files both electronically and in hard copy where required, including sorting, collating and filing emails and correspondence/documents.
- Manages processes using the firm’s network IT systems and databases, including Filesite, Aderant, and Microsoft Office.
- Liaising with other departments including Compliance and Finance.
- Manages workload issues; takes ownership of enquiries and ensures any issues are referred/delegated to the appropriate person and dealt with in a timely fashion.
- Provides ad hoc support to the groups as required.
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Skills Required
- Previous experience within a busy law firm is preferable or one year’s administration experience in a similar role
- Excellent IT skills
- Good numeracy skills
- Excellent time management and organisational skills
- Strong attention to detail
- Works well under pressure
- Adaptable and flexible
- Team player
- Outgoing, enthusiastic, hard-working and confident
- The capability to keep matters confidential
- Positive and proactive approach to your work
- Flexibility as to hours and the role itself
- Flexibility towards new technologies and changes in working practices
Education & Qualifications
Please include details of academic achievements in application.
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