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Location - Winchester
Hybrid Working
The Division
We are consistently ranked in the top tier in the Legal 500 and Chambers UK directories for Professional Discipline. Our expertise in both health and regulation sets us apart from the competition. Our purpose is to deliver results that matter. We are proud to be the firm of choice for organisations who work to make a difference. We are committed to putting people first, doing the right thing and forward thinking.
We have handled many thousands of regulatory cases over the last 20 years, covering case investigation, preparation and presentation. We work for seven of the ten health and social care regulators, as well as regulators in legal services and education. We have worked on some of the most complex and high profile cases faced by professional regulators, including for our own regulators, the Solicitors Regulation Authority (SRA) and the Bar Standards Board (BSB).
Our reputation across the regulatory sectors built on providing proportionate, timely and high quality case preparation and presentation and a service that demonstrates value for money. Our breadth of experience means that we are at the forefront of regulation, legislative and policy changes and best practice. We have the experience, resources and systems in place to deliver the services to a high quality and within agreed time frames.
The Role and Responsibilities
The Legal Administrator’s principal role is to provide fee-earners with the support they need to perform the task of providing legal services to clients and help them maximise the amount of time they are able to spend on fee-earning and other essential non fee-earning tasks by assisting in the management and execution of their day to day workload.
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The main duties of a Legal Administrator will include:
- Arranging conference calls, meetings, travel and booking conference rooms;
- Coordinating photocopying, printing, scanning, organising couriers, sending out of letters, faxes etc. with Floor support;
- Preparation and collation of Bundles/e-bundles, ET3 forms, formatting/collating work to be sent to clients;
- Opening and closing of files, including conflict checking, setting up contacts, running initial schedules, electronic filing, record keeping and archiving of files;
- Acting as a point of contact for internal and external clients;
- Taking internal and external telephone queries, responding as appropriate and/or ensuring that all messages are passed on in a timely manner;
- Data entry and managing spreadsheets;
- Drafting general and basic correspondence as required.
- Managing archive files in/out;
- Uploading docs to VF;
- Courier booking;
- Processing outgoing post and managing special deliveries;
- E-filing;
- Client care letters;
- Billing/managing disbursements - processing invoices and checking and liaising appropriately with Finance;
- Fee earner expenses;
- Fee-earner travel and restaurant booking;
- Searching for docs on Mimecast;
- Support seminar/event organisation;
- Preparing team sheets;
- Updating Interaction/other databases;
- Fee-earner diary management;
- Delegating to appropriate resources within the firm;
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Skills and Experience
- Knowledge of Microsoft Word, Excel and PDF software;
- Strong inter-personal skills;
- Good phone manner;
- Highly organised and proactive;
- The ability to work to tight deadlines on a daily basis;
- Conscientious, approachable and enthusiastic;
- An ability to build a good knowledge of Capsticks, its departments, key personnel, clients, procedures and business practices;
Capsticks is an inclusive employer
At Capsticks we value diversity and we are committed to creating an inclusive and supportive working environment where everyone is able to be themselves and reach their full potential. Capsticks is committed to providing equal opportunities for all and therefore we welcome the unique contributions that you can bring in terms of your education, background, culture, ethnicity, race, nationality, sex, sexual orientation, gender identity, age, disability, neurodiversity, religion and beliefs.
We will make reasonable adjustments to our application and interview process to ensure that you have the best chance of success. We understand that there's not a "one size fits all" approach to adjustments so our team will work with you individually to understand more about your requirements. If you have any questions please contact our Recruitment team on: Careers@capsticks.com
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