Kennedys
Legal Administrator
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Kennedys Healthcare Division advises the NHS Resolution, NHS Trusts, and medical malpractice insurers of private hospitals, clinics, and practitioners on EL/PL and clinical negligence claims. The team provides medical insurance coverage, health law advice, and regulatory matters, and represents clients at inquests and judicial reviews. The team has a presence across our London, Cambridge, Birmingham, Newcastle, and some of our global offices.
This is a hybrid role, where you will be providing support to the Resource Coordinators and assisting them with some of their tasks.
You will also work within the admin team and pick up tasks, new instructions, and post alongside the other team members.
Your time will be split across both roles depending on where your support is needed most on a daily basis.
You will assist the RC team with managing some of their inboxes.
Key Responsibilities
- Comply with firm procedures, quality standards, information security requirements, and established protocols.
- Process incoming post and DX, ensuring timely electronic distribution.
- Enter and update key data to case management systems – contacts, court details/dates, and tasks.
- Prepare correspondence and documentation for signature in accordance with the New Instructions process.
- Provide administrative support to the Healthcare team, including file management, document handling, and contributing to effective team processes and systems.
- Scan, print, and manage documents as required.
- Electronically code post and save to Kase.
- Manage the accurate E-filing of documents using iManage.
- Undertake any other duties which from time to time may be allocated.
- Proactively manage workload and capacity, communicating with Team and taking on additional tasks when required.
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Additional Responsibilities
- Maintain the high standard of service offered to the Firm's internal clients and assist in creating and developing the professional reputation of the department.
- Understand and live by Kennedys values – approachable, straightforward, supportive, and distinctive.
- Be subject to varying degrees of supervision on a day-to-day basis.
- Create and maintain professional and positive relationships with clients, partners, and employees.
- Work in line with the Firm's Core Values - approachable, straightforward, supportive, distinctive, and ambitious, and the Contribution Areas which are specific to role and level.
- Act as a Trusted Advisor by building relationships across business services to ensure a consistent approach and service.
- Undertake any specific training as and when required by the HR Department, supervisor, or Partners of the Firm.
- Operate safely and considerately in the workplace.
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Other Responsibilities
- Maintain the confidentiality, security, and integrity of client, practice, and firm information at all times.
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