Legal Assistant

To be successful you will have a strong secretarial and administration background. In addition, you will be a well organised self-starter who is able to work independently to ensure that tasks are completed to a high standard. Confidence in dealing with clients in a professional manner, both on the telephone and in person, is essential.

Key tasks include but not limited to:

• Deal with routine client correspondence.
• Providing monthly client updates on matter progression.
• Providing monthly costs for matters.
• Managing matter lists.
• Preparing bills and managing debtor lists.
• Managing archiving of matters.
• Opening, closing and ongoing orderly maintaining of all files in accordance with firm’s quality standards and Lexcel compliance.
• Handling correspondence from court and Land registry.
• Preparing bills for the department.
• Responsible for the organisation, safe custodian and release of Wills, Lasting Power of Attorney’s, Probates and other associated legal documents.
• Attend to clients both in person and on the telephone in a manner in keeping with the firm’s high standard of client care.
• Create and maintain client records on the firm’s database ensuring that all correspondence and file notes are recorded on the system, in accordance with HCB’s and Lexcel’s requirements.
• Ability to liaise with other departments and offices across HCB Network.
• Produce client correspondence and enclosures for mailing including client bills.
• Ensure the confidentiality of the client and firm’s information and documentation at all times.
• Maintain client hard copy files including copying, storage and retrieval of information.
• Request payments, record receipts of client monies. And liaising with the accounts department
• Handling overflow client calls
• Other duties as required to ensure the efficient running of the office.