Osborne Clarke
Legal Billing Controller (IP Disputes)
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Role profile
Our IP Disputes team is seeking a Legal Billing Coordinator to play a key role in the IP support team as the primary point of contact for all billing activity and queries. This is a great opportunity for someone with billing administrative experience seeking a new challenge in an exciting and busy environment. This is a permanent role based in our London or Bristol office.
The team
Our IP Disputes team sits within our Disputes & Risk practice and are known for acting in high profile, high value IP litigation with an international element, as well as handling portfolio management matters for internationally recognised brands.
Responsibilities
- Be the primary point of contact for all of the team's billing needs working closely with the Paralegals and PAs to create an efficient billing process.
- Develop strong working relationships with the IP, Billing, Finance and Ops teams to anticipate, mitigate and resolve potential billing issues or concerns.
- Take ownership of the billing process for the IP team, working closely with Finance and Billing teams to access and interpret relevant reports, transfer time, ensure correct rates, apply initial mark-up on billing guides and draft clear, client-ready billing emails for invoice issuance.
- Proactively organise billing guides into client groupings and maintain each matter manager’s billing guide folder.
- Produce and circulate monthly WIP reports and billing guides to matter managers.
- Arrange, manage and attend WIP meetings with fee earners to ensure all monthly billing is completed.
- Maintain and update client contact details and billing information including purchase order numbers and rates.
- Ensure all final bills are accurate and sent to the clients in accordance with the correct process for each individual client.
- Engage directly with the IP teams clients to handle and resolve billing queries and issues and to ensure that the billing process meets client needs and expectations.
- Support the IP team with file opening and client due diligence where required, including setting up new matters on the system and drafting engagement letters in line with firm and client requirements.
- Work with the team to continuously develop effective ways of working.
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Key Skills
We are looking for an individual with recent billing administrative experience and a proactive work ethic. The position requires someone who is able to use their own initiative, have first class organisation skills and be an integral team player.
You'll Also Be Able To Demonstrate
- The ability to work under pressure with little supervision
- Excellent time management
- The ability to pay close attention to detail and work with data
- Able to work with processes and make suggestions for improvements
- Excellent written and verbal communication skills
- Confidentiality, discretion and the ability to liaise with various stakeholders at all levels
- Excellent IT skills (Microsoft Word, Excel, Outlook)
Salary And Benefits
We offer competitive salaries and generous benefits. We value the health and wellbeing of our people and our wide range of initiatives and benefits support this.
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Our recruitment process
Please note that although we include closing dates for our roles as a guide, we review and progress applications on a rolling basis. At Osborne Clarke we do not make any recruitment decisions using automated decision-making.
We are committed to providing an environment where you can perform to the best of your abilities at every stage of your recruitment experience and beyond. If you require any adjustments to be made during the application stage, interview process, or when working with us, please let us know in confidence.
About Us
Osborne Clarke is an international legal practice with over 330 Partners and more than 1,260 talented lawyers in 26 locations*. Our sector-based approach enables us to help our clients tackle the issues they are facing today, and prepare for the ones that they will face tomorrow. Advising them both comprehensively and commercially. We love working closely with our clients on new deals, products and solutions which will transform their businesses, markets and even sectors. And our unique approachable culture is not an added extra, it's fundamental to our success.
At Osborne Clarke we value difference and encourage applicants from all backgrounds. We want everyone to feel that OC is a place where you can be yourself and belong, and our range of interest groups and diversity networks - not to mention our great teams - are a part of making that a reality.
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