• Extract, compile, and export data from different systems in line with regulatory requirements and business needs.
• Transfer data securely between systems, departments, and external parties, ensuring compliance with data protection standards.
• Maintain accurate records of data transfers and ensure appropriate audit trails are in place.
• Support the preparation of regulatory submissions, reports, and filings.
• Perform data validation and quality checks to ensure accuracy and completeness.
• Assist with organising and maintaining regulatory data repositories and document management systems.
• Collaborate with Legal, Compliance, and Regulatory teams to ensure data is handled appropriately.
• Respond to internal and external data requests in a timely and professional manner.
• Identify and escalate discrepancies, errors, or risks in data handling processes.
• Contribute to continuous improvement of data processes, controls, and documentation.

What you will need:

Essential

• A strong educational background, and an interest in data and the legalities around using data e.g. GDPR etc.
• Previous experience in a data support or regulatory role is desirable, but not essential.
• Strong attention to detail and a high level of accuracy.
• Experience organising, exporting and manipulating data (e.g., Excel, databases, reporting tools).
• Strong written and verbal communication skills
• Excellent organisational and time-management skills, with the ability to handle multiple tasks concurrently and meet deadlines under pressure.
• Trusted to handle sensitive information with discretion
• Can work independently and collaborate as part of a team
• Proactive with a problem-solving mindset.
• Proficiency in Microsoft 365 tools, particularly Excel (e.g. filtering, sorting, pivot tables)
• Awareness of secure file transfer platforms (e.g. WeTransfer, HighQ or similar)

Desirable

• Experience with data review platforms
• Experience in a legal, regulatory, or professional services environment
• Familiarity with case management systems and document management platforms
• Exposure to eDiscovery or data review platforms (e.g. Relativity, Nuix or similar)
• Use of tools such as SharePoint, Power BI, Power Automate, or Power Apps
• Experience working with datasets (e.g. Excel, CSV files, file systems, or database exports)
• Exposure to supporting data-heavy processes such as DSARs, litigation support, or regulatory reviews
• Experience with analysing and inputting legal data.

Benefits, Agile Working and Additional information

We embrace agile working and offer a blended approach to where and how we work.

We appreciate that people have different needs and preferences and we’re keen to be flexible, after all, we value what you do, not where you do it.

We have the following hubs across the UK: Birmingham, Bristol, Edinburgh, Leeds, Leicester, Lincoln, London, Milton Keynes, Nottingham, Sheffield, Stratford upon Avon & Tunbridge Wells.

Please note - This role will be based in one of our hubs in Birmingham, Bristol, Leicester OR London.

Our standard office hours are Monday – Thursday 9.00am to 5.30pm and Friday 9.00am – 5.00pm. Due to the nature of this role candidates will need to be flexible in terms of working hours; in addition to our standard hours cover will be required during evenings and weekends.

Want to find out more about our amazing benefits?

Meet the Team

The Managed Legal Services team supports Shakespeare Martineau, Lime Solicitors and Corclaim with legal process management, paralegal support, client discovery, due diligence, data intelligence, knowledge management and client management services. The role of this team is to help improve efficiencies and the client experience by supporting our fee earning teams.

Additional information:

Please be aware, for some vacancies, where we receive high numbers of applications we may need to bring the close date forward.

Due to the nature of the work undertaken, confirmation of employment will be subject to a variety of checks which will be carried out once an offer of employment is accepted. Details of the checks can be found here.

Equal opportunities

Shakespeare Martineau is a committed equal opportunities employer. We seek to attract, develop and retain talented people from a diverse range of backgrounds and cultures. We value and respect individuality and encourage a culture within our business where people can be themselves and be valued for their strengths and experiences. Everyone who either applies to or works for the firm is treated equally, regardless of their gender, age, ethnic origin, nationality, marital status, sexual orientation or religious beliefs.

About Shakespeare Martineau

Shakespeare Martineau is part of Ampa Group, a leading house of brands in legal and professional services. Ampa Group brings together complementary firms - including Lime Solicitors, Mayo Wynne Baxter, Marrons and others - connected by shared values and a modern, people-first culture.

As a group, we’re focused on unlocking potential. We believe in the power of &: corporate & human, purposeful & profitable, ambitious & inclusive. Ampa Group provides the shared infrastructure, development programmes, culture, values and empowered working framework that enable our brands, and our people, to thrive.

For you, that means access to award-winning learning, flexibility built on trust, and opportunities to collaborate across a diverse network of specialists.

Shakespeare Martineau remains its own distinctive brand with its own clients and markets. Ampa Group gives our people the strength of the group and the freedom to grow their careers in the way that works for them.