Finance and Business Support

• Support the COO with payroll administration and office expense management.
• Assist with VAT return preparation and liaise with the firm's accountants where required.
• Contribute to budgeting, forecasting and financial reporting activities.
• Assist in the development, implementation and review of financial policies and procedures.
• Help maintain robust financial controls and compliance frameworks.

Administration and Continuous Improvement

• Provide general financial and administrative support across the firm.
• Identify opportunities to improve processes, systems and reporting.
• Maintain accurate records and documentation in accordance with regulatory and business requirements.
• Support the firm's broader operational and strategic objectives.

Every Week You Will

• Review and oversee legal aid and private client billing activities.
• Work with outsourced cashiers to ensure postings are up to date and accurate.
• Monitor client and office account transactions and address any issues.
• Process supplier invoices and track disbursement payments.
• Support fee earners with billing and finance-related queries.
• Review financial reports and identify any anomalies requiring investigation.
• Assist the COO with finance administration, payroll and office expenses.
• Liaise with accountants, costs lawyers and external stakeholders as required.
• Contribute ideas to improve efficiency, compliance and financial performance.

Experience and Skills Required

Essential

• Experience working within a private practice law firm, chambers or legal charity.
• Strong understanding of the Solicitors Accounts Rules and their practical application.
• Experience of Legal Aid billing and private client billing processes.
• Knowledge of client and office account management and reconciliation procedures.
• Ability to interpret financial reports, including ledgers, reconciliation reports, billing reports and profit and loss statements.
• Proficiency in accounting software, legal case management systems and Microsoft Excel.
• Excellent organisational skills with the ability to manage competing priorities and deadlines.
• Strong attention to detail and commitment to accuracy.
• Excellent written and verbal communication skills.
• Strong analytical and problem-solving abilities.
• Financially astute with an aptitude for working with numbers, systems and processes.

Desirable

• Experience supporting VAT returns and payroll processes.
• Experience of working with outsourced finance functions.
• Experience supporting compliance and regulatory audits.
• Knowledge of legal aid contracts and Legal Aid Agency processes.

Personal Attributes

• Proactive and self-motivated.
• Highly organised and dependable.
• Comfortable working independently and collaboratively.
• Curious, inquisitive and always looking for better ways of working.
• Resilient and solutions-focused.
• Committed to the firm's mission of empowering clients and challenging unlawful conduct by the Government and those in positions of power.

What Good Looks Like

First 30 Days

• Develop a strong understanding of the firm's systems, workflows and financial processes.
• Build effective working relationships with the COO, fee earners, outsourced cashiers, accountants and external suppliers.
• Gain confidence in the firm's billing procedures and regulatory requirements.
• Successfully process legal aid and private client bills with appropriate supervision.
• Become familiar with key financial reports, reconciliations and compliance procedures.

First 60 Days

• Independently manage routine legal aid and private client billing activities.
• Take ownership of supplier and disbursement management processes.
• Identify opportunities to improve efficiency or reduce administrative burden.
• Demonstrate a strong understanding of Solicitors Accounts Rules in day-to-day practice.
• Provide reliable support to the COO on payroll, expenses and finance administration.

First 90 Days

• Be recognised as a trusted point of contact for legal finance and billing matters.
• Manage billing and financial administration activities with minimal supervision.
• Deliver consistently accurate and timely billing, reporting and compliance support.
• Contribute to improvements in financial processes, controls or reporting.
• Demonstrate a measurable positive impact on the efficiency, accuracy and compliance of the firm's financial operations.

Location – Farringdon, EC1V 4JP

Full time role – Office Based 5 days a week with possible flexibility to work from home after 6 months.

Start date – As soon as possible.

Salary – £27,000 to £32,000 - dependant on experience. We will consider applicants with varying experience. The role and salary will be adapted accordingly.