Legal.io
Legal Operations Specialist - Billing
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Legal Operations Specialist – Legal Billing (Contract)
Experience: 3+ Years
Location: Glasgow, UK
Overview
A global organization is seeking a Legal Operations Specialist – Legal Billing to support its Legal Operations and Strategy team in Glasgow. This hands-on role will manage day-to-day legal billing, e-billing, accruals, vendor administration, and reporting while partnering closely with Legal, Finance, Accounts Payable, and outside counsel.
What You'll Do
- Manage legal invoices from submission and review through approval and payment follow-up.
- Review invoices for compliance with billing guidelines, approved rates, and matter requirements.
- Coordinate accruals and assist with invoice, payment, and budget reconciliation.
- Administer the legal e-billing and matter management platform, maintaining vendor, matter, timekeeper, and rate information.
- Support outside counsel and vendor onboarding and resolve routine billing and system issues.
- Prepare legal spend, invoice, accrual, and vendor reporting.
- Maintain accurate billing data and documentation and identify opportunities to improve workflows.
- Support system implementations, process improvements, automation, and other Legal Operations initiatives.
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What You'll Bring
- 3+ years of experience in legal billing, e-billing, law firm finance, accounts payable, legal operations, or a related function.
- Hands-on experience reviewing invoices and resolving billing discrepancies.
- Strong Excel skills and comfort working with financial and billing data.
- Excellent attention to detail, organization, and ability to manage high-volume workflows.
- Strong communication skills and experience partnering with internal teams and external vendors.
- Ability to work independently and appropriately handle confidential financial information.
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Preferred Experience
- Experience with legal e-billing or enterprise legal management platforms such as SimpleLegal, Brightflag, Legal Tracker, or similar is preferred.
- Familiarity with LEDES invoices, timekeeper rates, accruals, matter-based billing, system implementations, process improvement, or automation is a plus.
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