Hays
Legal PA
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Your new company
Hays is delighted to be recruiting on behalf of a highly regarded professional services organisation for a Personal Assistant to join its team in Aberdeen. This is an excellent opportunity to become part of a collaborative and supportive environment where professionalism, teamwork and exceptional client service are at the heart of everything they do. Based in central Aberdeen, the role offers a hybrid working arrangement and the opportunity to support a busy and successful team within a prestigious organisation.
Your new role
In this varied and fast-paced position, you will provide comprehensive PA, administrative and secretarial support to professionals within the Employment and Immigration team. Working closely with another experienced PA, you will operate as part of a wider support network, ensuring seamless assistance is provided across the team regardless of location. Your responsibilities will include:
- Managing complex diaries
- Coordinating meetings and travel arrangements
- Overseeing inboxes
- Preparing correspondence, reports, and presentations
- Supporting the production of larger documents
- Playing a key role in client and matter management processes
- Assisting with file opening and closing procedures
- Conducting compliance checks
- Handling engagement documentation
- Maintaining accurate records
- Supporting billing activities
- Preparing and issuing invoices
- Managing client queries
- Ensuring all client reporting requirements are completed accurately
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You will regularly liaise with internal departments including Finance, IT, Marketing, Facilities, and Reception, while also maintaining client contact information and supporting team administration, training events, and meetings. This is a position that requires excellent organisation, strong attention to detail, and the ability to manage multiple priorities in a professional and proactive manner.
What you'll need to succeed
To be successful in this role, you will be an experienced administrator with a proven ability to provide high-level support within a busy professional environment. You will possess exceptional organisational skills, a meticulous approach to detail, and excellent communication abilities. You will be confident managing competing priorities, working to deadlines, and building effective relationships with colleagues and clients alike.
- Previous experience in a Personal Assistant, Executive Assistant, or similar administrative support role is essential
- Strong IT skills across Microsoft Office applications
- Ability to work independently while also contributing positively as part of a wider team
- Experience within the legal sector would be advantageous, although candidates from other professional services backgrounds will also be considered
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What you'll get in return
In return, you will have the opportunity to join a respected organisation that offers a supportive team culture, exposure to a high-performing professional environment, and flexible hybrid working. This role also offers a competitive annual salary and a range of company benefits. This is an excellent role for an organised and motivated individual looking to further develop their career within a prestigious business in the heart of Aberdeen.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call Julie at Hays on 01463 214282.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job, you accept the T&C's, Privacy Policy, and Disclaimers which can be found at hays.co.uk
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