AJ Chambers ®
Legal PA - Private Client
London
Posted 1 day ago
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AJ Chambers are working with a top International Law Firm who has an exciting opportunity for a Legal PA with previous Private Client experience to join them in the City of London.
Roles and Responsibilities
Project Co-ordination
- Distribute and co-ordinate appropriate support for specific client projects
- Set up processes for client matters through liaison with Partners, Fee Earners, and client contacts
- Support Partners, Fee Earners, and the Business Development and Marketing Teams with preparation of pitches, presentations, and events, and with other projects and tasks
- Identify and act upon process improvements across the team to enhance both internal and external client services
Client Relationship Management
- Ensure that all client related correspondence is received by the appropriate Partner or Fee Earner
- Enter and ensure accuracy of client information on the Client Relationship Management system, currently InterAction
- Arrange client meetings and ensure efficient responses to written and verbal client queries
Communication
- Take internal and external telephone queries, responding as appropriate, and ensure that all messages are passed on in a timely manner
Financial
- Assist Partners and Fee Earners in ensuring time recording is up to date and captured in a timely manner
- Liaise with the appropriate Finance team in relation to invoices, expenses, client billing, and accounts
- Process invoices and expenses on the online system, currently Chrome
- Assist the billing and credit control processes and liaise with the Finance team in relation to these to ensure a consistent and efficient approach
- Produce standard financial and time reports through the system
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Administrative
- Participate in distribution of work and monitor progress of work allocated to Client Service Administrators to ensure tasks are completed in a timely manner
- Monitor and track all tasks and prioritise accordingly
- Diary management and coordination to ensure Partners and Fee Earners receive regular updates on meeting arrangements
- Take responsibility for room booking and meeting coordination, including confirmation of attendees, arranging relevant technology, refreshments, and catering
- Ensure travel bookings are completed and that relevant information is submitted and communicated in advance
- Arrange for the photocopying, scanning, printing, and filing to be carried out by the team
- Arrange for files to be opened, closed, and maintained
- Supervise Client Services Administrators’ record keeping and general filing tasks
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Other Duties and Responsibilities
- Provide cover for the Client Document Executives as necessary (for example during periods of heavy workloads, holiday, or sickness periods)
- Short dictations and basic amendments and document updates
- Conflict searches, file opening, and risk assessment forms
- Drafting letters of engagement
- Updating and maintaining integrity of information held in Outlook, InterAction, and 3E
- Any other duties as reasonably requested by Partners, Fee Earners, Client Services Leads, or the Internal Client Services Manager
- Comply with all relevant legal and regulatory obligations including the Solicitors Regulation Authority (SRA) Standards and Regulations, and Principles.
Person Specification
- Accurate typing speed of at least 60 words per minute
- Advanced knowledge and experience of using Software including all Microsoft Office packages
- Experience of using Practice Management systems
- Previous experience in a Litigation team will be advantageous
The role will offer a competitive salary and hybrid working.
For further information please contact Ella or Jess to discuss in more detail.
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