Bates Wells
Legal Practice Assisstant - Knowledge - Part time
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Legal Practice Assistant - Knowledge - Part time
Department
Practice Management
Employment Type
Part Time
Location
London
Reporting To
Jade Morgan
Description
Executive Summary
We are looking for a proactive, enthusiastic Legal Practice Assistant to join our Charity and Social Enterprise administration team on a part time basis, working 5 days per week, 09.30 – 14.15. The role supports the firm's legal knowledge and knowledge management function by maintaining know-how resources, including precedent documents, practice notes, and other knowledge materials, as well as coordinating and supporting internal training initiatives across the practice.
The Role
The purpose of the role is to support the firm's legal knowledge and knowledge management function by maintaining know-how resources, including precedent documents, practice notes, and other knowledge materials, as well as coordinating and supporting internal training initiatives across the practice which include uploading information and knowledge to a designated hub. This may also include administrative support services which enable our lawyers to focus on client work and business development.
This is an excellent opportunity for someone with experience in or an interest in legal knowledge management who is confident building strong working relationships and working collaboratively with lawyers and business services teams.
Key Responsibilities
Collaborating with lawyers and Business Services teams
To develop, maintain, and enhance legal know-how resources, support knowledge-sharing initiatives, and promote the effective use of knowledge management systems and processes across the firm, including:
- Developing, maintaining, and updating know-how resources, including precedents, practice notes, guidance materials, and templates.
- Supporting the creation and delivery of internal training, legal updates, and knowledge-sharing initiatives.
- Working with lawyers to capture, organise, and share knowledge and best practice from matters and projects.
- Producing and editing knowledge content, communications, presentations, and other training materials.
- Adding content to knowledge management systems to ensure information is accurate, accessible, and up to date.
- Building strong relationships with lawyers and Business Services teams to identify knowledge needs and promote effective knowledge sharing.
- Assisting with knowledge-related projects and continuous improvement initiatives across the practice and firm.
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Applying your knowledge and proficiency in the MS Office Suite, iManage, and other relevant software
To manage all documents and correspondence accurately, including:
- Creating, maintaining, and formatting precedents, practice notes, training materials, and other know-how resources.
- Creating and editing documents, spreadsheets, and PowerPoint presentations.
- Preparing training materials and knowledge collections for lawyers and practice groups.
- Maintaining trackers of key knowledge documents and contributions to knowledge.
- Electronic and paper filing, and archiving.
- Managing knowledge repositories to ensure materials are organised, accessible, accurate, and up to date.
General administrative support
- Providing diary and inbox management as required.
- Supporting lawyers with travel arrangements, expenses management, etc.
- Conducting research and other ad hoc duties as required.
Specific tasks may change over time, so we’ll need you to be adaptable and flexible as we continue to meet our clients’ needs.
Skills, Knowledge, and Expertise
Key Experience
Ideally, you will have secretarial experience in legal knowledge management within a UK-based law firm; preferable experience supporting internal training and knowledge-sharing activities.
Essential Skills
- Minimum of 60 WPM typing speed preferred.
- Excellent literacy, numeracy, attention to accuracy, and strong IT skills, including high levels of proficiency in Word, Outlook, Excel, PowerPoint, iManage, and Sharepoint.
- Experience with complex Word documents, specifically using merge codes and conditional paragraphs.
- Strong diary management capabilities.
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Desirable Skills
- Relevant CILEX or BTEC Administration qualifications.
About You
- A friendly, personable, and enthusiastic outlook and the ability to build and nurture relationships.
- Passionate about knowledge sharing and supporting lawyers to access, develop, and use legal know-how effectively.
- Strong organisational skills, resilience, and proactivity, anticipating and actioning next steps.
- A collaborative approach, valuing teamwork, adaptability, and flexibility.
- A confident communicator, able to engage effectively with stakeholders at all levels and deliver training and guidance where required.
- Strong commercial awareness and an understanding of how legal knowledge management supports a successful legal practice.
- A genuine interest in legal developments and continuous learning.
- You share our values and want to make a difference.
- You want to feel that you are a part of the Bates Wells experience and ‘belong’.
Working collaboratively as part of the practice support team
Assisting our lawyers by:
- Taking ownership and using initiative to ensure that all tasks are completed efficiently and to a high standard, using the tools and resources available.
- Actively pursuing continuous development and staying updated on policies, processes, workflows, and technology.
Benefits
Impact-Driven Purpose
We align profit with social purpose to create lasting positive impact for our people, communities, and planet.
Committed to the Climate
Through our Climate Programme, we reduce environmental impact and drive a just transition to net zero.
Championing Inclusion
We foster a diverse, inclusive culture where creativity and innovation thrive.
Flexible and Hybrid Working
Our hybrid model supports balance, with part-time options and at least two office days weekly.
Progressive Benefits
We offer green pensions, IVF support, private healthcare, and more for your well-being and growth.
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