Kingsgate Recruitment
Legal Receptionist / Legal Administrator
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Legal Receptionist / Legal Administrator
Please do not apply if you have a law degree but no previous practical experience within a legal environment. This is an experienced legal administration role, not a graduate position.
My client is looking for an experienced and professional Legal Receptionist / Legal Administrator to join our team on a full-time, permanent basis. Please do not apply if you have a law degree but no previous practical experience within a legal environment. This is an experienced legal administration role, not a graduate position.
This is a varied role combining front-of-house reception duties with legal administration. The successful candidate will be confident dealing with clients, managing diaries and deadlines, and providing efficient administrative support to the solicitors.
Key Responsibilities
- Welcoming and booking in clients in a professional and friendly manner.
- Answering incoming telephone calls and dealing with enquiries with an excellent telephone manner.
- Managing solicitors' diaries and appointments.
- Maintaining and managing the court diary and ensuring important dates and deadlines are accurately recorded.
- Managing emails and correspondence.
- Drafting letters and other routine correspondence.
- Filing and maintaining accurate client and matter records.
- Handling incoming and outgoing post.
- Taking client payments and maintaining accurate records.
- Providing general administrative and secretarial support to the solicitors.
- Monitoring deadlines and ensuring tasks are prioritised appropriately.
- Assisting with the smooth day-to-day running of the office.
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About You
We are looking for someone who is professional, organised, calm and confident, with the ability to work independently and take responsibility for their workload. The ideal candidate will:
- Have previous legal experience, ideally within a solicitors' firm, or strong administrative/reception experience.
- Have an excellent telephone and client-facing manner.
- Be confident dealing with clients and professional contacts.
- Be highly organised with excellent attention to detail.
- Be able to manage competing deadlines and priorities.
- Be proficient in Microsoft Word, Excel and Microsoft Office.
- Have good written communication skills and be confident drafting letters.
- Be comfortable managing diaries and appointments.
- Be able to work on their own initiative without constant supervision.
- Be hardworking, reliable and proactive.
- Remain calm and composed in a busy working environment.
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Personal Presentation
As this is a client-facing position, the successful candidate will be smart, well-presented and professional, taking pride in their appearance and maintaining a polished and appropriate professional image at all times.
Working Hours
Full-time – 5 days per week
The successful candidate will be expected to work Monday to Friday.
Experience
Previous experience within a legal environment would be highly desirable. Candidates with strong administrative or reception experience who can demonstrate excellent organisational, communication and client-service skills will also be considered.
Immediate interviews available for the right candidate.
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