Risk Management

Supporting The HLRA With

• Maintaining the central Risk Register and associated assurance framework;
• Liaising with risk owners to help them develop and maintain their departmental risk registers;
• Implementing and reviewing of mitigation actions;
• Reviewing around risk scoring and risk appetite;
• Reporting on organisational risks to the leadership teams and Governors;
• Developing a rolling schedule of auditing School, fundraising, commercial and operational procedures, practices, and documents to identify possible weaknesses;
• Legislative and policy compliance, including monitoring changes in legislation that may impact the School;
• Providing administration around internal audits conducted, reviewing findings with the leaders of the areas being reviewed and monitoring completion of action plans to address the findings;
• Assisting the HLRA with the Business Continuity framework, liaising with other teams to help ensure effective plans are in place to manage a crisis or compliance violation and to ensure appropriate improvement activity is identified;
• Assisting the development of an Incident Management and reporting framework.

Insurance

Assisting The HLRA With

• The annual insurance renewal process;
• Providing administration of ongoing insurance matters and claims, liaising with relevant staff, our broker and insurers;
• Liaising with staff to help ensure compliance with insurance requirements;
• Co-ordinating with external insurance partners as required.

Data Protection

Assisting The HLRA With Data Protection Matters Including

• Responding to data subject right requests, including Subject Access, Erasure etc;
• Maintaining the data breach and Subject Access Request log;
• Leading on data protection impact assessments (DPIAs), legitimate interest assessments (LIAs) and maintaining the associated logs;
• Responding to data protection queries, liaising with the external Data Protection Officer (DPO) as required;
• Helping to establish and maintain a comprehensive asset register and risk maturity framework;
• Assisting with ongoing legislative compliance and updates to internal policies and notices;
• Ensuring that staff and Governors receive data protection training on a rolling schedule, in liaison with the external DPO.

Other tasks

• Providing administrative support on UKVI matters, as required;
• Maintaining a log of the School’s intellectual property (IP) and licenses, e.g. music licenses;
• Assisting with the review of policies under HLRA ownership, including assisting with review reminders of policies under the Bursar & COO ownership;
• Supporting the preparation of reports for submission to the Audit, Risk and Compliance committee that fall under the HLRA;
• Providing diary management for the HLRA, arranging and administrating meetings internal and external;
• Any other assistance as the HLRA may reasonably require.

Support to Clerk to the Governing Body (GB)

Providing administrative support for Board Committee and GB Meetings, including:

• Preparing, updating and issuing the annual meetings calendar;
• Issuing termly calendar invites for relevant meetings;
• Arranging logistics for these meetings (e.g. venue, IT and catering);
• Collating and circulating papers on the governors’ portal, Board Intelligence (BI);
• Supporting the Clerk on the day of the meeting.

Arranging Other Meetings Involving Governors As Required, Including

• Ad-hoc meetings including governor panels;
• New governor induction and visits;
• Governor and Chair’s dinners.

Other Responsibilities As Required, Including

• Supporting the Clerk in the maintenance of governor records, working with HR to ensure compliance;
• Keeping governors informed of School events and handling bookings, working with the school booking team and system;
• Daily diary management – arranging and administrating meetings internal and external;
• Supporting with the annual SORP declarations process;
• Any other assistance as the Clerk may reasonably require.

Hours of work

09:00 – 17:00, Monday to Friday with an hour unpaid lunchbreak. Start and end times can be flexible and can be discussed at interview.

For this role, we can only accept candidates who already hold the legal right to work in the UK and if successful will need to provide evidence at interview. Unfortunately, we are unable to offer sponsorships for international applicants, or candidates currently working in the UK on a sponsored visa as we are unable to assist with renewal upon expiry.

Equal Opportunities

We are an equal opportunities employer. We therefore encourage candidates to apply irrespective of age, disability, marriage or civil partnership status, pregnancy or maternity, race, religion and belief, gender identity, sex or sexual orientation.

Safeguarding and Child Protection

Westminster School is committed to safeguarding and promoting the welfare of children. Applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service.

Working at Westminster

Westminster School is a busy, purposeful and vibrant place to be and an excellent workplace. The community is made up of around 750 pupils, 120 teaching staff and 108 support staff.

Our staff are friendly and welcoming, and all newcomers quickly become part of the rhythm of life here.

There is a real sense of community here as, being a boarding school many members of staff and pupils live on site and the School’s premises are very much treated as a home away from home. School life starts before breakfast and continues way beyond the working day; as a result, there is always a lively atmosphere in and around School and always someone to share a tea and biscuit with in the Common Room. Support staff as much as teaching staff are encouraged to embrace the School’s day-to-day activities, whether that be attending an evening concert or a morning service in the Abbey.

At Westminster we will always select the best candidate for every position. We do know, however, that we can only truly choose the best person on every occasion if a broad and diverse pool of candidates see the job advertised and are encouraged to apply.

As such, we continue to work on how our job roles are encountered, and particularly welcome applications from groups who have traditionally been underrepresented here.

Westminster School is for everyone, regardless of gender, ethnicity, sexual orientation or any other protected characteristic. We hope you are encouraged to apply.

The School

Westminster School is an independent day and boarding school for boys aged 13-18 and girls aged 16-18, with a long history, a distinctive ethos, and a unique sense of place in the very heart of London. Pupils