Key Responsibilities

• Provide administrative support to the General Counsel and wider legal and risk team, including triaging emails, organising files and drafting correspondence.
• Monitor data requests received, and liaise with colleagues on Datix system requests for SARs and RFIs.
• Maintain and update legal compliance, data protection, and relevant external registers.
• Support the implementation and monitoring of internal policies and procedures which relate to Datix system and data requests.
• Help prepare documentation for data audits, committees, board meetings, and regulatory submissions.
• Liaise with internal teams to gather information for data compliance matters.
• Manage document filing systems, ensuring confidentiality and compliance with applicable data protection laws.
• Supported Data Protection Officer, and support in preparing all documentation for internal and external data processes.
• Assist with contract administration, including setting up of a system to reflect accurate logging, tracking, maintaining and filing of data assessments, DPIAs, external data scoping documents and data agreements.
• Monitor regulatory updates and flag relevant changes to the DPO and legal and risk team.
• Support ad hoc projects related to governance, risk management, and data compliance.
• Understand organisational policies and procedures to ensure appropriate decision-making protocols are followed by the relevant teams.

Person Specification

Essential:

• Awareness of data requirements, including GDPR, and data protection functions.
• Strong administrative and organisational skills.
• Excellent attention to detail and accuracy.
• Ability to handle confidential information with discretion.
• Proficiency in Microsoft Office (Word, Excel, Outlook, SharePoint, Teams).
• Strong written and verbal communication skills.
• Proactive, self-motivated, and able to manage multiple tasks.
• Flexible, adaptable and a good team player.

Desirable:

• Previous experience in a data, legal, compliance, or governance role.
• Understanding of charity law, data protection (UK GDPR), or other regulatory frameworks.
• Experience working in the not-for-profit or public sector.

Benefits

• Competitive salary up to £26,300 DOE per annum.
• 33 days annual leave inclusive of bank holidays.
• Buy and sell up to 5 days annual leave.
• Flexible working arrangements.
• Supportive and inclusive working environment.
• Health Cash Plan.
• Access to our Employee Assistance Programme (EAP).
• Excellent training and support.
• Group life assurance.
• Eye voucher scheme.
• Free parking.
• Company Pension.
• Long Service and Staff Awards.

We also put a big focus on employee wellbeing and support. It matters to us that you feel at your best. Career development is a priority. We will ensure you get all the training and learning opportunities you need to achieve your goals.

Values, Ethics and Confidentiality

When working for Brainkind all employees are required to work responsibly and be accountable for their actions, upholding dignity and the rights and health and wellbeing of our people we support and their colleagues. This is achieved by ensuring that Brainkind values and behaviours are demonstrated in everything we do, and this creates the culture of Brainkind.

Our employees must be aware of Equality Diversity & Inclusion characteristics and ensure that these are considered appropriately throughout all work undertaken.

All employees are required to respect the confidentiality of all matters they may learn relating to their employment, other members of staff and the general public.

To join our friendly team, click the Apply Now button.

Please note we will be shortlisting and interviewing candidates on a rolling basis until the role is filled therefore, we recommend applying as soon as possible.

All successful candidates are subject to compliance checks including 3 years of checkable references and DBS/PVG checks

Brainkind are a Disability Confident Employer. As users of the disability confident scheme, we guarantee to interview all disabled applicants who meet the minimum criteria for the vacancy. Brainkind is committed to promoting a diverse and inclusive organisation. It is a place where we recognise, celebrate, and live our values which includes offering a range of inclusive employment policies and staff engagement forums to support employees from all backgrounds.