Mandarin Oriental
Legal Secretary
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Mandarin Oriental Hotel Group is looking for a Legal Secretary to join our Legal Department team.
Are you a master of craft? Do you thrive in a team that succeeds together, demonstrating integrity and respect while acting responsibly? Do you embrace a growth mindset? We invite you to become a fan of the exceptional.
Mandarin Oriental is the award-winning owner and operator of some of the most luxurious hotels, resorts and residences located in prime destinations around the world, with a strong development pipeline. Increasingly recognised for creating some of the world's most sought-after properties, the Group provides legendary service inspired by Asian heritage whilst representing the very cutting-edge of luxury experiences.
Mandarin Oriental Hotel Group Corporate Office, London serves as a key hub supporting the Group's operations, development and corporate functions across Europe, the Middle East and Africa. Our colleagues work closely with teams around the world to support the continued growth and success of one of the most respected luxury hospitality brands globally.
About The Job
Based within the Legal Department in London, the Legal Secretary is responsible for providing comprehensive secretarial, administrative and legal support to the Legal Department, with a particular focus on EMEA-based colleagues. The role supports legal documentation, contract execution, company secretarial administration, records management and day-to-day departmental operations. The Legal Secretary reports to the Group Counsel.
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As Legal Secretary, you will be responsible for the following duties:
- Provide secretarial and administrative support to the Legal Department, including travel arrangements, expenses and invoice processing.
- Assist with the preparation, formatting, execution and filing of legal documents, contracts, resolutions and correspondence.
- Coordinate document execution processes through DocuSign and maintain accurate execution records and completion logs.
- Support company secretarial activities for EMEA entities, including statutory records, governance documentation and regulatory filings.
- Manage legal records and documentation across internal systems including SharePoint, Diligent and DocuSign.
- Monitor shared legal inboxes and support general departmental administration and information requests.
As Legal Secretary, We Expect From You
- Previous experience in a legal secretarial, legal administrative or company secretarial support role.
- Strong organisational skills, attention to detail and the ability to manage multiple priorities effectively.
- Excellent written and verbal communication skills in English, with the ability to handle confidential information professionally and discreetly.
- Proficiency in Microsoft Office applications, particularly Word, Outlook and Excel.
- Experience with legal document execution processes and records management.
- Experience supporting in-house legal teams, company secretarial matters, DocuSign and Diligent is advantageous.
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Our commitment to you
Learning & Development. Your success is our success. We craft unique learning and development programmes for various stages in your career so that you grow, continuously.
MOstay. When you work as hard as our colleagues do, it's important to take time off. As a member of the #MOfamily, you can stay with us wherever you go in the world. The MOstay programme offers complimentary nights and additionally attractive rates on rooms for you and your loved ones.
Health & Colleague Wellness. Finding the right work-life balance is important. Your wellbeing matters to us. A variety of health benefits and wellness programmes are offered to all our colleagues, globally.
Retirement Plans. When you show commitment to us, we reciprocate. We offer different retirement plans depending on the length of your service and your role.
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