LAW CHOICE RECRUITMENT
Legal Secretary
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Team Secretary - Intellectual Property (IP) Team
London | Up to £40,000 | Full Time | Hybrid Working (50/50)
A top international law firm is seeking an experienced Team Secretary to join its Intellectual Property Practice Group in London. This is an excellent opportunity for a skilled Team Secretary to provide high-level support within a fast-paced, specialist IP/Trademark team.
About the Role
As Team Secretary, you will provide proactive secretarial and administrative support to fee-earners within the IP team, working at a level equivalent to supporting Senior Associates. You will report directly to the Assistant Secretarial Support Manager and will need to be confident managing the frequent demands of a busy team, with strong communication skills essential to the role.
Key Responsibilities
As Team Secretary, your duties will include but are not limited to:
- Diary and email management for fee-earners within your team, travel arrangements and handling telephone enquiries as required
- Managing workflow to the Document & Design Centre, Print Room and similar services, ensuring work is returned within required timescales
- Amending, formatting and producing agreements, legal documents, presentations and other client-facing materials
- Collating and indexing legal documentation and setting up files as necessary
- Processing fee-earner expenses in a timely manner
- Liaising with Business Development, Marketing, Events and Finance teams to support team-specific activities and business initiatives
- Managing the client onboarding process, including preparing and submitting conflict checks, coordinating client due diligence requirements and liaising with relevant teams on compliance
- Opening new clients and matters in accordance with firm procedures and maintaining accurate client and matter records
- Drafting and producing engagement documentation, including retainer letters and associated onboarding paperwork
- Supporting the billing process through monitoring work in progress (WIP), producing WIP and billing reports, raising proformas, liaising with fee-earners on billing requirements and assisting with invoice production
- Maintaining and updating CRM systems to ensure client and business development information remains accurate
- Assisting with the coordination of internal and external events, meetings, seminars and client hospitality activities
- Acting as a key point of contact between fee-earners, clients and business support teams
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What We're Looking For
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The successful Team Secretary will have:
- Proven strong secretarial experience, ideally gained within a law firm or other professional services environment
- Experience supporting at Senior Associate level or equivalent
- Strong organisational and time management skills, with the ability to adapt to change while maintaining a professional approach
- High levels of client care and superb attention to detail
- Strong IT literacy and the ability to learn new systems quickly
- Previous experience within an IP/Trademark environment is advantageous but not essential
What's On Offer
- Competitive basic salary of up to £40,000 (reviewed annually)
- Hybrid working policy (50/50 split between office and home)
- Generous bonus scheme
- Up to 25 days holiday, rising to 28 days with service, plus a holiday exchange scheme
- Private medical insurance
- Enhanced parental leave
This is a fantastic opportunity for a Team Secretary to join a top international law firm and develop their career within a supportive and specialist IP team. Apply now to be considered for this Team Secretary role.
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