AJ Chambers ®
Legal Secretary - Commercial Property
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An exciting opportunity has arisen for a Legal Secretary to join the Commercial Real Estate Department of this highly regarded Commercial Law Firm in the West End of London.
If you are keen to join a professional services firm where you can learn, grow, and develop, this is a fantastic opportunity to learn from professionals within a supportive team. Training and development opportunities will be provided where necessary.
Key Role & Responsibilities:
- Copy and audio typing various documents - mainly in Word, iManage, iManage Share, Outlook, PDF Docs, Acrobat, Indigo, DocuSign and Excel
- Proof reading and amending documents
- Transcribing and formatting documents
- Converting documents from PDF to Word and reformatting and proofing and creating house-style as required
- Picking up dictation from Bighand
- Telephone and email communication with clients and ensuring messages are passed on promptly and accurately
- SDLT Applications
- Land registry applications
- Drafting forms e.g., AP1, TR1s
- Post completion formalities, drafting notice of transfer/charge, deed of covenant
- Land registry services, Requesting office copies, Submitting official searches
- Requesting updates and expediting applications
- Lease and deed summaries, Scheduling deeds
- Requesting planning documentation from local authority website
- Drafting letters to clients, HMRC, HMLR and solicitors.
- Opening files, Client ID & matter forms
- Completing smartsearches
- Compiling sales packs
- Creating folder on iManage share/dropbox
- Indexing sales packs
- Closing files, Completing file closure form
- Printing financial report
- Requesting WIP/balances written off
- Using a variety of electronic tools such as e-chits - checking incoming payments and preparing all documents, ready for monies to be claimed and e-chit
- Preparing Invoices, BACS/TT payments, checking ledgers and verifying bank details
- Credit Control - sending overdue reminders to clients
- Arranging file and deed retrieval from storage
- Additional ad hoc support/ cover as/ when required by other fee earners or departments
- Organising diaries/calendars, arranging meetings internally and externally and on Teams or Zoom
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Key Skills:
- Excellent attention to detail and organisational skills
- Ability to prioritise workloads in a deadline driven, transactional environment
- Computer literate and competent user of Outlook, Word, PDF Docs, Excel and DocuSign
- Having competent knowledge about legal practice
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If you would like to know more details on this role please don't hesitate to contact Ella Britton.
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