Legal Secretary

Owen Reed is looking to recruit an experienced Legal Secretary to join the Financial Services team within the Finance Practice Group of a prestigious law firm.

This varied role offers a broad range of responsibilities and requires an accomplished Legal Secretary with strong organisational and administrative skills. The successful candidate will ideally have previous experience supporting partners within a law firm and will be confident managing the frequent demands of a fast-paced role.

Clear, proactive communication and the ability to build trusted working relationships with the individuals being supported will be fundamental to success.

Key Responsibilities

• Provide comprehensive diary management, anticipating requirements and effectively managing all aspects of fee earners’ schedules.
• Manage email inboxes, including checking, prioritising and summarising emails daily, reporting on key matters and creating appropriate action points.
• Support effective time management by ensuring fee earners’ time entries and narratives are recorded daily.
• Draft professional correspondence as required.
• Coordinate comprehensive travel arrangements, including sourcing and booking hotels and transport through the firm’s online booking tool.
• Establish and maintain effective administrative systems.
• Manage an individual workload efficiently and proactively, using initiative to progress tasks independently.
• Proofread and complete quality checks on all work produced.
• Build positive and collaborative working relationships with colleagues.
• Establish a professional rapport with clients, developing strong relationships and anticipating their requirements.
• Become proficient in using the firm’s CMS and CMNO systems, together with relevant office equipment.
• Develop familiarity with the legal terminology used within the practice area.
• Build a thorough understanding of the firm’s culture and strategic goals.
• Manage documents effectively, including opening and archiving files and ensuring all relevant documents are filed electronically and in hard copy when required.
• Develop a comprehensive understanding of the end-to-end billing process and Elite financial system.
• Liaise with the Billing team and produce all relevant billing documentation.
• Provide support across other practice groups and teams when capacity allows or when required.
• Undertake audio and copy typing, including amendments provided through dictation or handwritten mark-ups.
• Delegate appropriate administrative tasks to other administrative members of the team.
• Actively embrace technology, including artificial intelligence and collaboration tools, to improve efficiency, optimise processes and support the smarter, more effective delivery of support services.