Coles Miller Solicitors LLP
Legal Secretary
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Poole, Permanent
Legal Secretary Wills & Probate
This is an excellent opportunity for a professional and proactive individual who enjoys working in a client-focused environment and supporting fee earners in delivering exceptional legal services.
The Role
As a Legal Secretary within our Probate Department, you will provide comprehensive secretarial and administrative support to solicitors handling probate, estate administration, wills and lasting powers of attorney matters.
Key Responsibilities
- Audio and copy typing of correspondence, legal documents and reports.
- Preparing probate applications and related documentation.
- Opening and closing client files in accordance with firm procedures.
- Managing diaries, arranging appointments and scheduling meetings.
- Handling telephone enquiries and liaising with clients, beneficiaries and third parties.
- Preparing bills and assisting with the administration of client matters.
- Maintaining accurate records and ensuring compliance with legal and regulatory requirements.
- Managing incoming and outgoing post and emails.
- Providing general administrative support to the Probate team.
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About You
The successful candidate will have:
Essential Requirements
- Previous experience as a Legal Secretary, preferably within a Probate or Private Client department.
- Excellent typing and IT skills, including proficiency in Microsoft Office applications.
- Strong organisational skills with the ability to prioritise a busy workload.
- Excellent communication and interpersonal skills.
- High level of accuracy and attention to detail.
- Professional and confidential approach to handling sensitive information.
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Desirable Requirements
- Experience using legal case management systems.
- Knowledge of probate procedures and estate administration.
- Experience working within a solicitors' practice.
What We Offer
- Supportive and friendly working environment.
- Opportunities for professional development and training.
- Company pension scheme.
- Free On-site parking.
- Company Events.
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