Medlock Partners
Legal Secretary
Get notified of more jobs like this · No spam, ever
How your CV stacks up
Upload your CV to see how well it fits this job role
?%
Legal Personal Assistant
Hybrid
Manchester
We are seeking an experienced and highly organised Legal Executive Assistant to provide proactive support to fee earners within a fast-paced professional services environment. This is an excellent opportunity for a detail-oriented individual with strong administrative, financial and business development experience who is committed to delivering exceptional client service.
Key Responsibilities
- Work collaboratively with Finance teams to support fee earners’ financial performance, including client billing, reporting, matter balances and working capital management.
- Partner with Business Development teams to coordinate events and conferences, maintain CRM records, update CVs and credentials, and assist with bids, tenders and pitches.
- Support client relationship activities through the organisation of meetings and events and the preparation of regular client reports.
- Manage the end-to-end matter opening process, ensuring correct rates are applied, engagement letters are prepared promptly and all required documentation is completed.
- Conduct conflict checks and client due diligence processes in line with best practice and compliance requirements.
- Oversee file management processes, including matter closure, management of outstanding balances and archiving of completed files.
- Provide comprehensive diary management, forward planning and coordination of complex travel arrangements.
- Organise meetings and events, preparing agendas, packs, itineraries and arranging room bookings and hospitality requirements.
- Utilise internal workflow systems to ensure administrative tasks are completed accurately and within agreed timescales.
- Liaise with document production teams to coordinate the preparation and amendment of legal documents, pitch materials and transcripts.
- Maintain a high level of technical competency and proactively address any knowledge gaps.
- Ensure adherence to all risk and compliance policies and complete all mandatory training requirements.
Reasons to use Rodeo
Start with a chat, not a search bar
Grad scheme, placement, apprenticeship? Not sure what you want yet — that's fine. Your agent talks it through with you and turns "I have no idea" into a shortlist.
It searches the market for you
Every day your agent scans the market matching roles against what actually matters to you, not just keywords on a CV.
Only hits
No noise. No "maybe this fits." Just roles with a clear explanation of why they're right — and where to focus when applying.
Skills and Experience
Get help with your application
Your very own career expert that helps elevate your application to the next level.
- Minimum of three years’ experience in a comparable professional services or legal environment.
- Excellent verbal and written communication skills with strong attention to detail.
- Advanced knowledge of Microsoft Office applications.
- Proven ability to deliver exceptional client service.
- Experience working effectively in a fast-paced environment with the ability to prioritise competing demands.
- Strong organisational skills and the ability to work both independently and collaboratively.
- Flexible approach and willingness to adapt to meet client and business needs.
- A proactive mindset with a commitment to exceeding expectations.
If you are a motivated professional with a passion for providing outstanding support and building strong working relationships, we would love to hear from you.
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London