Mallory Pryce
Legal Secretary
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Role Overview
We are seeking an organised and experienced Legal Secretary to provide high-quality secretarial and administrative support within an established legal practice. This role offers the opportunity to work closely with fee earners, clients, and support teams across a varied caseload while contributing to the efficient delivery of legal services.
Key Responsibilities
- Provide comprehensive secretarial and administrative support to fee earners and legal teams across a busy caseload.
- Prepare, format, proofread, and amend legal documents, correspondence, reports, statements, forms, and other written materials accurately and within required timescales.
- Undertake audio typing and prepare documents from digital dictation where required.
- Manage digital and paper-based client files, ensuring documents are saved, organised, indexed, and maintained in accordance with firm procedures.
- Open, close, and update client and matter files, completing relevant administrative checks, and maintaining accurate records on the firm’s case management system.
- Handle telephone calls, emails, and correspondence from clients, colleagues, courts, counsel, experts, and other external contacts in a professional and timely manner.
- Arrange appointments, meetings, conferences, hearings, and other commitments, maintaining accurate diaries and notifying relevant parties of changes.
- Prepare and submit court forms, filings, bundles, notices, and other documents, monitoring deadlines and escalating potential issues where required.
- Assist with the preparation of meeting materials, attendance notes, action points, chronologies, bundles, and other case-related documentation.
- Assist with legal billing administration, including time recording, disbursements, bills, and liaison with the legal accounts team.
- Arrange travel, meetings, room bookings, video conferences, and other practical requirements for fee earners, clients, and external contacts.
- Maintain confidentiality and comply with professional standards, data protection requirements, information security procedures, and the firm’s policies.
- Work effectively as part of a collaborative legal support team, contributing to a high standard of client service and operational efficiency.
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Key Skills and Experience
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- Previous experience working as a legal secretary, legal assistant, or in a comparable legal support role.
- Experience supporting fee earners within a solicitors’ firm, legal department, or professional services environment.
- Good understanding of legal terminology, document preparation, file management, court processes, and legal administration.
- Excellent written and verbal communication skills, with a professional and client-focused approach.
- Strong organisational skills and the ability to manage multiple tasks, deadlines, and priorities accurately.
- High level of attention to detail, with excellent proofreading, audio typing, and document formatting skills.
- Confident using Microsoft Office, including Word, Outlook, and Excel, together with legal case management and document management systems.
- Ability to work independently, use initiative, and contribute positively to a collaborative team environment.
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