Global University Systems (GUS)
Legal Secretary
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Global University Systems (GUS)
Global University Systems (GUS) is an international education group that empowers students to transform their lives through education. We believe education drives careers, lives, and society forward, enabling a brighter and more sustainable future for all. Our institutions offer the broadest range of industry-relevant skills through inclusive, accessible and digital-first learning. We offer a choice of career-enhancing certificates, degrees and post-graduate level qualifications, equipping our thriving multi-national community of students for lifelong success. Our world-leading network and state-of-the-art institutions power the upskilling of our students worldwide.
The Role
The Legal Secretary will provide comprehensive administrative, secretarial and organisational support to the Legal Department, ensuring the efficient operation of legal and company secretarial activities. The role requires exceptional attention to detail, strong document management skills, and the ability to manage multiple priorities in a fast-paced international environment whilst maintaining the highest levels of confidentiality and professionalism.
Key Responsibilities
Legal Support
- Preparing, formatting and updating legal documents as per the counsel's instructions.
- Proofreading legal documents for accuracy, consistency and formatting.
- Preparing redlines and execution versions of legal documents.
- Assisting with the signing and execution process, including obtaining signatures and maintaining execution records.
- Managing legal correspondence, filing and document retention in accordance with internal procedures.
- Supporting the Legal Team with document production, amendments and version control.
- Updating and maintaining legal knowledge management databases and document repositories.
- Assisting with legal research and gathering information as requested by members of the Legal Team.
- Coordinating the secure storage and retrieval of legal documents and records.
- Billing and settlement of invoices, raising purchase orders where required and liaising with Finance regarding payments and supplier queries.
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Company Secretarial Support
- Assisting and supporting the Company Secretary with company secretarial matters.
- Supporting the convening of board meetings and committee meetings.
- Assisting with the drafting and preparation of corporate authorisations, notices of meetings, resolutions and board packs.
Administrative & Team Support
- Managing the Legal Team's diaries, appointments and meetings across multiple time zones.
- Coordinating calendars and ensuring efficient scheduling of internal and external meetings.
- Arranging travel, itineraries, visas and processing travel expenses in compliance with Group policies and procedures
- Supporting with onboarding, offboarding and absence management administration for members of the Legal Team.
- Performing any other ad hoc administrative tasks to support the Legal Team and wider business as required.
Academic Qualifications
- Secondary/High School Diploma
- A recognised legal secretarial qualification such as the Legal Secretaries Diploma provided by the Institute of Legal Secretaries and PAs would be ideal but is not required
- Excellent written and oral communication skills
- Knowledge and experience of using I-manage, Sage or Agresso or similar software
Candidate Requirements
- 3+ years of previous experience as a Legal Secretary with a law firm
- Ability to exercise sound judgement and solve problems with minimum supervision
- Excellent organisational, time management and administrative skills
- Outstanding attention to detail and accuracy
- Ability to manage competing priorities in a busy legal environment
- Good working and written French would be a plus
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What We Offer
- Hybrid working - most roles offer hybrid or flexible arrangements to support work life balance.
- Contributory Pension Scheme - 5% personal contribution & 3% Company contribution, so you can build long-term financial security with added benefits of the company contributions.
- Season Ticket Loan (T&C's apply) - spread the cost of your commute with an interest-free travel loan.
- Training & Development opportunities (T&C's apply) - access to short courses via FutureLearn and Group-wide professional development programmes.
- Staff Discount Scheme - via My Rewards Hub, from various retailers – Fashion, Grocery, Health & Beauty, Travel, Automotive, Furniture, Dining, Sports and Leisure, Electronics, etc
- Employee Assistance Programme - confidential support for your wellbeing, whenever you need it.
We will screen all applicants and select candidates whose qualifications meet our requirements. We will carefully consider your application during the initial screening and will contact you if you are selected to continue for the next stage of the recruitment process. We wish you every success in your job search.
GUS is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.
Our data privacy policy can be viewed here.
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