Legal Team Assistant -Music Team

We are looking for a proactive and highly organised Legal Secretary

We are looking for a proactive and highly organised Legal Secretary to provide first-class secretarial, administrative and legal support to the team of a top Music team within a Central London Law Firm.

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Working closely with the wider team and the Department EA/Senior Secretary

Working closely with the wider team and the Department EA/Senior Secretary, you will play an important role in ensuring the smooth day-to-day running of the department. You will be a key point of contact for both internal stakeholders and clients, providing a professional, responsive and personable service at all times.

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This is a varied role

This is a varied role, ideal for someone who enjoys working in a busy professional environment, can confidently manage competing priorities and takes pride in delivering a high standard of service.

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Key Responsibilities

Secretarial & Administrative Support

• Provide comprehensive legal secretarial and administrative support to the team, including file opening, billing and file closing.
• Format and produce legal documents in line with the firm's approved standards and style.
• Manage and prioritise multiple requests, communicating clearly on progress and expected completion times.
• Provide a high level of client service, ensuring queries and requests are dealt with promptly and professionally.
• Act as a key point of contact for internal and external stakeholders, ensuring information is communicated effectively.
• Proactively identify potential issues and work with the relevant team members to find practical solutions.
• Manage team members' diaries and Outlook calendars, arranging internal and external meetings.
• Coordinate meeting rooms, refreshments, IT equipment and other requirements for meetings and events.
• Assist with setting up larger meetings and events across the department as required.
• Arrange UK and international travel, including transport and accommodation.
• Manage telephone calls, voicemail, out-of-office messages and emails when team members are unavailable, responding or redirecting as appropriate.
• Coordinate conference calls, Teams, Zoom and other virtual meetings.
• Distribute documents and correspondence internally and externally, electronically or in hard copy.
• Maintain accurate and well-organised electronic and hard-copy filing in accordance with firm procedures.
• Coordinate large copying and printing requests with the Office Services team, agreeing deadlines and ensuring work is completed on time.