Join Galaxy Letts as a Letting Administrator Apprentice

Gain hands-on experience in property lettings, customer service, administration, and tenancy support. Work towards a Level 3 Business Administrator qualification while building valuable skills in a fast-paced office environment.

What you'll do at work

• Support the day-to-day administration of the lettings office
• Answer telephone and email enquiries from landlords, tenants, and contractors
• Maintain accurate digital records, documents, and tenancy information
• Assist property managers with administrative duties and general office support
• Work alongside property inspectors to carry out property inspections and reports
• Undertake property viewings with prospective tenants
• Carry out meter readings and support with property visits when required
• Prepare letters, emails, and tenancy documentation
• Schedule appointments, inspections, and contractor visits
• Support with compliance checks and filing of certificates and documents
• Use internal systems to update property and tenant records
• Deliver excellent customer service at all times
• Work towards the successful completion of the Level 3 Business Administrator Apprenticeship Standard
• Develop communication, organization, teamwork, and IT skills within a professional office environment

Where you'll work

Rear of 231 Heneage Road
Grimsby
DN32 9JE

Training provider

TEC PARTNERSHIP

Training course

Business administrator (level 3)

What you'll learn

Course contents

• Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information, and produce data analysis where required.
• Produces accurate records and documents including: emails, letters, files, payments, reports, and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports, and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
• Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
• Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
• Demonstrates good communication skills, whether face-to-face, on the telephone, in writing, or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
• Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
• Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings, and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
• Uses relevant project management principles and tools to scope, plan, monitor, and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.