PEAR - Property Recruitment
Lettngs Administrator
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Pear Recruitment – Lettings Coordinator – Clerkenwell
Salary – £30,000 - £35,000
Hours: Monday – Friday 9am – 6pm
Our client is looking for a Lettings Coordinator to be based in their Clerkenwell branch. An established, fully accredited independent agent is seeking a talented individual with around 1 year experience to join their expanding team, Reapit is preferred but not essential. This role offers a unique chance to become part of a company that prioritises exceptional customer service and consistently exceeds client expectations.
As a Lettings Coordinator, you will be at the forefront of the branch, engaging with a diverse range of clients and supporting the Lettings team. This position provides an excellent platform for career growth, with ongoing training and development opportunities.
The ideal candidate will possess a keen eye for detail and a passion for delivering outstanding service. Previous experience in a similar role is essential, strong communication skills are equally important.
Responsibilities:
- Receive Success Form & check for TOBs, Land Reg & AML checks
- Saving Interim Reference Reports in Reapit
- Sending Tenancy Details
- Booking any Outstanding Certs & Inventory
- Forwarding Completed References for the Manager to review & Landlord approval
- Generating draft Tenancy Agreements for the Manager to approve
- Request & Receive Signing & Move-in Monies from Tenants
- Final Certification Checks
- Execute Agreements & Send to all parties
- Send Success Form & Separate PI to Client Accounts
- Email Inventory to All, add meter readings, complete works orders
- Assist all offices with:
- Deposit returns for Let Only & Rent Collect Landlords
- Booking check-outs for Let Only & Rent Collect Landlords
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General Office Duties:
- Welcoming all visitors to the office and assisting with any initial lettings & sales queries
- The mainline telephone calls, voicemails & post
- Maintaining an accurate record of the allocation and movement of keys.
- Facilities Management: Stationery, Recycling, Cleaning, Alarms
Additional Office Duties:
- Sending Terms of Business for signature & Client ID/ AML Checks.
- Helping to ensure compliance by checking and renewing certification such as GSC, EPC, EICR and Property Licensing.
- Generating and completing Works Orders.
- Ensuring excellent data quality and saving of all documents & file notes on Reapit.
- Assist with marketing, including canvassing, window cards, boards, organising photos & floorplans, etc.
- Any additional duties given by a director.
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If you are interested in this role and would like to know more, please email your CV or telephone us on a strictly private and confidential basis for an informal discussion.
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Due to the number of applications we receive, we are unfortunately unable to respond to each applicant individually. If you do not hear from us within 7 days, you may assume you have not been selected at this time - but please do apply for anything you feel you are suitable for and thank you for your interest in PEAR Recruitment.
Confidentiality – All communication with us is treated with the upmost confidentiality and you will always be advised if your CV is being submitted to a client.
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