Birley Primary Academy

Apprenticeship Level 3

Apply by: 30/09/2026

Apply now on the GOV.UK apprenticeship site

About The Role

To work as part of a team ensuring the school office runs efficiently, whilst maintaining a friendly and professional service to the community, colleagues and governors.

To role model high standards, as the first point of contact for most visitors and enquiries to the school.

Ensuring that all visitors are welcomed in a polite and professional manner, maintaining full compliance with the Visitors/Contractors On-Site Checks

• General administration duties, such as preparing letters, texts and handouts
• Ensure that Keeping Children Safe in Education statutory guidance underpins all interaction with visitors, contractors and agency staff on site
• E-mail management and responding where appropriate
• To process the school dinner systems in place within the academy
• Carry out first day absence calling and report to SLT unexplained absences
• On occasion may be required to accompany another with home visits
• Process holiday absence requests
• Report collation and information gathering, general administration, business analysis and any other duties as required by school management (e.g.; persistent absence monitoring)
• Ensure pupil attendance is monitored and highlight to SLT any areas of concern
• Providing an accurate and confidential administrative service, including typing of correspondence, spreadsheets and presentations
• Dealing with incoming correspondence including calls, post and e-mails in a professional manner
• Assist with pupil first aid / welfare duties, looking after sick children, liaising with parents / staff etc. administering medication when necessary, in accordance with the school policy on administering medication
• Undertaking ad hoc projects
• Minute taking
• Ensure the office and entrance area is well presented, tidy and organised
• Process online payment system for parents to pay for trips/afterschool clubs etc.